Activity and Safety updates
Risk assessment examples - updated to include nights away examples, bring the COVID examples onto this page as well as examples for externally run activities, visits to playgrounds and operating alone (lone adults).
Safety checklist for Managers - updated to directly relate to the responsibilities held my Commissioners and how these are practically managed locally.
Safety checklist for Executive Committee Members - updated to directly relate to the responsibilities held my Executive Committee members and how these are practically managed locally.
FS120352 Managing Asbestos - updated to include information on what to do in an emergency
FS120338 Talking to young people and parents about safety - new guidance to support these important discussions with ideas and tips on how to do this.
Updated Safety Policy live, with clearer identification of responsibilities for different roles.
Joint activities with Girlguiding
Following feedback from members and work to increase accessibility and local collaboration the guidance for joint activities with Girlguiding (FS120007) has been updated.
Safety guidance updates
Updates have been made to a number of pieces of guidance relating to the safe management of events:
- FS120346 Cold weather and winter activities advice - Minor amendments to the content and updated links.
- FS120342 Guidance for the safe use of bouncy castles - update following HSE guidance updates.
- FS120353 Firework safety - update to the guidance on Category 4 fireworks.
- Event planning template
- Legionella management plan - updated to reflect recent industry changes
- Meths stoves guidance - additional carbon monoxide guidance
Safe Scouting Premises Audit Tool
A new resource to support premises owners and managers check they have all the relevant safety and safeguarding systems in place. The tool is available here and a supporting video coming soon.
Following reviews of activities in 2020 we have made updates to a number of activities. Along with the changes listed below all activities / adventure content has been migrated to scouts.org.uk.
Externally Led Activities:
- POR 9.9 Use of external centres and instructors – updated to clarify what insurance is required when using an external provider as well as identifying which rules do and don’t apply in these situations.
- Externally led activities (FS120086) - new guidance to support members with planning and delivering activities using an external provider.
- POR 9.8 Adult Groups in Adventurous Activities – updated, changing the system for managing adult only activities and broadening the remit of this rule.
- Adult Groups in Activities (FS120087) – updatied to reflect the changes to the rules and process of planning an adult only activity.
- Removal of the white adult groups card.
- POR 9.28 Terrain Zero Definition – updated language to assist novice leaders with understanding and the requirement to follow the guidance in FS120426 Terrain Zero Activities.
- POR 9.29 Terrain One Definition – updated language to be consistent with updates to the Terrain Zero definition.
- POR 9.30 Terrain Two Definition - updated language to be consistent with updates to the Terrain Zero definition and clarity regarding use of ropes.
- Terrain Zero Activities (FS120426) – updated to provide more support with defining a terrain zero environment and the management of activities in terrain zero.
- Assessment checklist for water skiing (AC120943) – Update to equivalent qualification, changing from Instructor Award to Community Coach.
- County Assessor Qualifications table – Update to NGB title and update of qualification to Community Coach.
- External Assessor Qualifications table – Update to NGB title.
- Assessment checklist for kitesurfing (AC120949) – Updated NGB title.
- County Assessor Qualifications table – update to NGB title.
- External Assessor Qualifications table – update to NGB title.
- POR 9.77 Other Activities - Updated to reflect the changes in 2020 to the documenting of risk assessments.
Along with the changes listed below all safety resources and webpages have been migrated to Staying safe and safeguarding.
- Risk Assessment (FS120000)- updates have been made to the guidance and support available to members with risk assessments. Check out the full updates and the reasons for the changes.
- Lone working within Scouting (FS120341)- updated guidance to reflect changes to the guidance for commissioners on the approval of activities.
- Safety Checklists - all updated to reflect changes to risk assessment and activity approval.
- Managing Water Risks of Legionella (FS120351) - this is a new set of guidance to support the management of water within Scout premises, specifically focused on the management of Legionella. A sample legionella management plan is available for download to be adapted locally.
- Managing a Safe scout premises (FS320010) - updated to new brand, separate example risk assessment and compliance checklist, removal of duplicated information, improved signposting to other resources.
- Falls from height (FS320009) - Changed to web content and updated to include links to relevant sources of support information.
- Managing contractors working on a scout premises (FS320011) - changed to web content and links to a sample contractor code of practice for adapting locally.
- Managing Asbestos (FS120352) - this guidance has been updated in line it current industry practice, re-branded, and assigned a factsheet number. A sample asbestos management plan has been provided as a download to be adapted locally.
- Managing fire safety (FS320007) - updated to make web content, removal of duplicated information and updating of links. A sample fire risk assessment, action summary and sample fire hazard check sheet have been provided as downloads to be adapted locally.
- Chainsaws (FS120350) - reviewed but no content updates. New factsheet number assigned.
- Tree Safety Guidelines (FS320008) - changed to web content with sample inspection form as download, updated information regarding responsibilities.
- Private Mobile Radios (PMR) (FS120503) - update to the frequencies listed in line with changes from Ofcom.
- Form NAN - updates to detail regarding sharing of risk assessments in response to member feedback on April 2020 version.
The nights away notification form (Form NAN) can also be attached to emails, or printed out and completed by hand. (It's recommended that you download and install the Scouts font beforehand)
- Managing Free Time Activities Safely (FS120340) - updated to include more guidance regarding young people being given free time during trips and outings.
- Safety Practical Tips (FS320012) - updated content referring to near miss and incident reporting and download changed to web content, with a downloadable example incident reporting form.
- Camping Gas: Guidance on safe use of gas appliances (FS120347)-
Updated format and branding, updated information about storage and transportation of gas.
- Meths Stoves (FS120348) - Updated formatting of content and download changed to web content.
- Avoiding ill health at camp (FS120626) - Updated to make web content and remove old branding, updated contact details for UK HQ.
- Scout knife safety guidance (FS120349) - updated to make web content and minor amendments to content.
- Using axes and saws safely (FS315070) - redirected to Scout Adventures content to remove duplication of information.
- Guidance for food safety (FS320003) - combined content with food safety at camp and updated to make web content, quick tips sheet available as download.
- FS320004 Camp food safety - deleted and combined content with Guidance for food safety (FS320003).
- Approving Activities - Guidance for Commissioners (FS120015) - a new resource to help Commissioners with setting up an approval process within their area.
- InTouch (FS120075) - updated guidance including maintaining contact with groups of young people whilst apart from leaders for parts of adult led activities.
- Terrain Zero Activities (FS120426) - updated guidance regarding the approval and supervision of these activities.
- Form NAN - updated requirements regarding the approval of the event and the documentation required by the Commissioner (or their designate) to inform this. The nights away notification form (Form NAN) can also be attached to emails, or printed out and completed by hand. (It's recommended that you download and install the Scouts font beforehand)
Updates have been made to some safety resources:
- Bouncy Castles and Inflatable Play Equipment Guidance for safe use (FS120342) - Updates based on changes to the HSE guidance for the management of bouncy castles.
- Party/fiesta tent guidance for safe use (FS120344) - Updates to the guidance for general use of party tents.
- How to use an aerosol gas stove safely (FS102345) - New guidance to support members in the safe use of these portable stoves.
- Safe Pioneering (FS315056) - Updated guidance for the safe construction and use of pioneering structures.
- Hot weather and Summer activity advice (FS120343) - Updated guidance for keeping members safe in the summer and hot weather.
The National Governing Body (NGB) for surfing has been updated from Surfing GB to Surfing England. The relevant external qualification has also been updated on the surfing externally led pages of scouts.org.uk/a-z.
These changes are effective from Tuesday 8th January 2019, resources may not be available until this date, when resources are available hyperlinks will be added below.
Since the last revision for the aerial runway code work has been progressing to find a suitable affordable alternative to some of the equipment referenced in the document. This work has been completed and more flexibility has been applied to the equipment required for the safe operation of aerial runways.
- Aerial Runway Code (FS120006) - Updates to the equipment used for this activity.
Feedback received as part of the target sports start-up survey in autumn 2017 members identified some challenges with archery activities. These were all considered as part of the review which included consultation with the UK Technical Adviser for Archery and Archery GB. Following this research updates have been made to confirm the current situation of archery tag (and similar battle archery activities) not being permitted for members.
- Rule 9.36 Archery - This rule is being updated to clarify that the activity of battle archery/ archery tag is not permitted for members to take part in due to it being shooting at other humans and with no external regulation.
- Rule 9.67 Banned Activities - This rule is being updated to clarify that the activity of battle archery/ archery tag is not permitted for members to take part in due to it being shooting at other humans and with no external regulation.
- Archery (FS120406)– Updates to add clarity to the existing definitions.
- Assessment Checklist for Archery (AC120953) - These updates are to update the branding, add data protection information and minor amendments to the criteria to better reflect the skills required to lead the activity.
- Archery FAQ's – Updates based on feedback from pre-launch checks phase.
- Archery Logbook- Updated to reflect the new brand.
Over the past three years the Scouts have been working in partnership with British Fencing and in doing so have been promoting fencing more widely in Scouting. In addition British Fencing have been providing more training for leaders at accessible costs to help get more young people experiencing this activity. This work has highlighted that members wanted clearer direction on what was required when providing fencing activities.
- Rule 9.81 Fencing - This rule is being introduced to ensure that members are using the standards of British Fencing when delivering these activities.
- Fencing FAQ's - Being introduced to support members. Through a partnership with British Fencing opportunities for leaders to gain training and qualifications to lead fencing will be highlighted.
A review of first aid provision within Scouting has been undertaken which has resulted in a task and finish group being established consisting of members with a variety of roles and backgrounds. This group have been working through a set of recommendations which are intended to improve the first aid provision within the Scouts. The first phase of outcomes from this work relates to the requirements for first aid in remote environments, and also the duration between members undertaking first aid training.
- Rule 9.7 Adventurous Activity Permit Scheme - This rule is being updated to better describe the activities considered to be remote and therefore require immediate access to someone with a higher level of first aid qualification.
- Rule 9.56 Nights Away Responsibilities - This rule is being updated to better describe the activities considered to be remote and therefore require immediate access to someone with a higher level of first aid qualification.
- The Appointment Process 5 – Reviewing Appointments - This rule is being updated to require members to maintain a minimum of first response at all times following their first appointment review.
- First Aid FAQs – This is a new resource, developed following feedback from members during the project and the pre-launch checks phase.
A transition till 31 December 2020 has been provided to ensure that members have time to adapt to the new requirements. Work is ongoing to review the existing content of the First Response course and associated materials.
Following a series of incidents relating to a variety of high ropes activities it has been highlighted that more support is required for those approving the operating manuals for these activities.
- High Ropes operating manual (FS120429) – This new resource provides guidance for those developing and approving operating manuals for high ropes activities. This is not a template but some areas to consider when developing the document.
Home and Hosted Hospitality
During the summer of 2018 work was undertaken to review the processes relating to members travelling abroad following enquiries and feedback received from members, this specifically referred to the suitability and management of home and group hosted hospitality. A working group have reviewed existing processes against POR and have developed proposals which were agreed by the Operations Committee at their December meeting.
- Rule 9.64 Visits Abroad - Due to significant challenges with undertaking appropriate vetting processes, in order to align this activity with our vetting and child protection policies, for host families in other countries it is agreed that POR be updated to clarify that UK members under the age of 18 must not participate in home hospitality experiences. Hosted hospitality, which takes place in group facilities rather than private homes, is allowed and encouraged to continue to provide members with more cultural experiences when visiting other countries.
- Rule 9.65 Visits to the United Kingdom - Detailed work has been undertaken to find a suitable process and management system for continuing to offer Home Hospitality within the UK for International Scouts. Additionally, Hosted Hospitality is encouraged within the UK. In planning to host Home Hospitality within the UK, clear requirements have been developed to help leaders with providing as safe an experience as possible. The details of the requirements can be found in POR rule 9.65 Visits to the United Kingdom.
- Explorer Belt Resources – the Reach out and Explore and Helping them Reach out and Explore resource documents have both been updated to reflect the changes relating to home hospitality.
- Home and Hosted Hospitality (FS120821) – A new resource has been developed to help those planning overseas travel wanting to include an element of hosting and also for those wishing to host within the UK.
- Home and Hosted Hospitality FAQ's
Feedback from members over the past few years suggested some improvements to support members in undertaking horse riding activities, mainly surrounding how to find a suitable provider. In addition it was noted that there was a need to align to the industry standard regarding helmets.
- Rule 9.70 Horse Riding and Pony Trekking -This rule is being updated to reflect the current industry standards for the safe delivery of horse riding activities to members. In addition a requirement to wear helmets whilst riding is being introduced.
- Horse riding FAQ's - Being introduced to support members.
As part of the review of shooting some minor amendments were made to the wording of the Laser Games rule in order to be more consistent with other rules. This has no operational change for members.
- Rule 9.40 Laser Games - This rule is being updated to add clarification.
- Laser Games FAQ's - Being introduced to support members.
Following consultation with members through a start-up survey which went out in autumn 2017 feedback highlighted the use of Nights Away Event Passports as the area where members needed most support, guidance has been developed. In addition updates have been highlighted following some incidents, this includes updates to the Assessment Checklist for a Nights Away Permit to be clear about the knowledge required of a permit holder relating to risks such as fire and carbon monoxide, also updates to branding and data protection, and also to rules relating to parents understanding of supervision requirements.
- To be clearer about the responsibilities a Nights Away Permit holder has for ensuring that parents are made aware of the supervision arrangements for a nights away event.
- Rule 9.61 Nights Away Event Passports - This rule is being updated to be clearer about the responsibilities a Nights Away Permit holder has for ensuring that parents are made aware of the supervision arrangements for a nights away event. In addition wording is being clarified to confirm that an Event Passport cannot be used when adults are present, including Scout Network Members on joint activities.
- Assessment Checklist for a Nights Away Permit (AC120990) - to be clearer about the knowledge required relating to Carbon Monoxide. Also update to the new brand and to include data protection statements.
- Nights Away Permit Application Form – Updates to branding and the addition of data protection information.
- Guidance for Event Passports (FS120805)– Guidance has been developed to assist with understanding of how Nights Away Event Passports should be used with Scouts and Explorer Scouts.
Following the introduction of a new range of qualifications by British Canoeing a review of the paddlesports permit scheme documentation and how this relates to the new BC qualifications was undertaken. This was done in partnership with the Coaching Team at British Canoeing.
is an activity not endorsed by British Canoeing and in consultation with those who hold Canoe Surf permits this is not an activity undertaken within Scouting. Kayak Surf remains. Compass has also been updated to reflect this.
- Adventurous Activity Permit List – Update to remove Canoe Surf as an option, this is an activity not endorsed by British Canoeing and in consultation with those who hold Canoe Surf permits this is not an activity undertaken within Scouting. Kayak Surf remains. Compass has also been updated to reflect this.
- External Assessor Qualifications List - Update to all paddlesport assessor qualifications. Anyone holding old qualifications needs to translate these with British Canoeing and must hold the equivalent or higher as referenced in this document.
- Assessment Checklist for Bell Boating (AC120901) – Update to the new brand and to include data protection statements.
- Assessment Checklist for Canoeing (AC120902) - Update to the new brand and to include data protection statements. Also update to the equivalent qualifications, personal paddling ability and safety ability.
- Assessment Checklist for Kayaking (AC120919) - Update to the new brand and to include data protection statements. Also update to the equivalent qualifications, personal paddling ability and safety ability.
- Assessment Checklist for White Water Rafting (AC120944) - Update to the new brand and to include data protection statements. Update to the new brand and to include data protection statements. Also update to the equivalent qualifications.
- Assessment Checklist for Rafting (Traditional) (AC120950) - Update to the new brand and to include data protection statements.
- Paddlesports infographic – British Canoeing have developed an infographic to demonstrate the links between Scout permits and their coaching scheme.
Feedback from the target sports review identified a few additional FAQs required to support paintballing activities.
- Paintballing FAQ's – updated to reflect feedback from this review.
The key feedback from members regarding shooting related to the complexity of the existing rules and guidance, with requests to simplify the information and also include more content relating to regional laws. Based on this the rules have been re-written to help with understanding, grouping them into categories and also including the regional law variations. In support of this the guidance has also been updated.
- Rule 9.37 Shooting – This rule has been restructured to add clarity; making it easier to understand which rules apply to which types of activity. In addition updates have been made to reference the regional laws relating the use, transportation and storage of air guns.
- Shooting (FS120004) – Updates referring to types of shooting and qualifications, additional guidance relating to crossbow activities.
- Shooting permission form – Updated to reflect the new brand and include data protection information.
- Shooting FAQ's – updated based on feedback from members as part of this review.
A call for feedback from members relating to target sports prior to the start of this review identified that although axe throwing was embedding as an activity within Scouting there were some challenges with the language used and some of the guidance. Based on this the name of this activity has been changed to Tomahawk Throwing and updates have been made to the guidance which supports the activity.
- Rule 9.38 Tomahawk Throwing – This rule is being updated to clarify the terminology used to describe this activity, with the name changing from axe throwing to tomahawk throwing and angels to small hawks. This update has no operational change to the activity.
- Tomahawk Throwing (FS120011) – This has been updated to reflect some changes to the terminology used and also to remove the reference to what type of clothing is required and reference this back to the activity risk assessment. Updates are also relating to the suggested range layout and training requirements.
- Tomahawk Throwing FAQ's – Updates based on questions asked as part of the review process.
Following the introduction of a British Standard for trampoline parks work has been undertaken with the International Association of Trampoline Parks. This resulted in a proposal for the introduction of a rule which would have confirmed which parks members could operate at. Following feedback from members during the pre-launch checks phase of this review further research was undertaken which resulted in the proposal rule being revoked and more robust guidance put in place.
- Trampolining (FS120425) - This guidance has been updated to reflect some more current advice on how to find a suitable trampoline park and how to safely manage this activity.
A review of processes at UK Headquarters has resulted in a change to the way in which Visits Abroad information is shared with UK HQ. The new system requires the ACC International (or equivalent) to add the key information from the VA Form onto an online form which is accessible to UK HQ. In addition the Visits Abroad Form has been updated to include new branding and data protection information.
- Rule 9.64 Visits Abroad - This rule is being updated to provide a digital solution to the HQ notification element of the Visits Abroad process. Updates have been made to some terminology.
- Visits Abroad Form - Updates to reflect the revised process for HQ notification, updated branding and inclusion of data protection information. Find out more in the Visits Abroad process.
Rebranded/data protection updates to forms
All other activity forms and assessment checklists have been updated to present in the new brand and provide data protection information.
- Assessment Checklist for Caving (AC120946)
- Assessment Checklist for Climbing and Abseiling (AC120905)
- Assessment Checklist for Dinghy Sailing (AC120911)
- Assessment Checklist for Dragon Boating (AC120912)
- Assessment Checklist for Hillwalking (AC120913)
- Assessment Checklist for Hovercrafting (AC120903)
- Assessment Checklist for Ice Climbing (AC120917)
- Assessment Checklist for Keelboating (AC120951)
- Assessment Checklist for Kitesurfing (AC120949)
- Assessment Checklist for Mine Exploration (AC120952)
- Assessment Checklist for Motor Cruising (AC120925)
- Assessment Checklist for Mountain Biking (AC120920)
- Assessment Checklist for Narrow Boating (AC120924)
- Assessment Checklist for Personal Watercraft (Jet Ski) (AC120927)
- Assessment Checklist for Power Boating (AC120928)
- Assessment Checklist for Pulling (Fixed Seat Rowing) (AC120929)
- Assessment Checklist for Rowing and Sculling (AC120930)
- Assessment Checklist for Scuba Diving (AC120931)
- Assessment Checklist for Snorkelling (AC120938)
- Assessment Checklist for Snowsports (AC120934)
- Assessment Checklist for Water Skiing (AC120943)
- Assessment Checklist for Windsurfing (AC120945)
- Assessment Checklist for Yachting (AC120926)
- Adult groups risk acknowledgement (within FS120087)
- Adventurous Activity Permit Application
- Application form for adventurous activity permit
- Event planning support template within General Event Planning
- Locally Organised National Event Application Form (LONE) (DOC)
- Musical Performance Assessment application and report forms (within FS120214)
- Staged Performance Assessment application and report forms (within FS120164)
- PMR Licence application (within FS120503)
- Emergency card (FS120077)
- Hill walking Route plan (FS120409)
- Caving route plan (within FS120419)
- Air notification form
- Near Miss reporting form