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Event Safety and Planning

There are lots of things to consider when organising events, this page gathers some of the relevant information for those organising and with responsibility for events into one place.

General Event Planning

A handy chart mapping the basic planning process and who has responsibility for each stage. And a template for the information you may want to share in order for your event plans to be approved by the relevant commissioner or executive.

Learn more on planning

Planning Safe Activities

Guidance on bouncy castles, firework safety, party/fiesta tent guidance and keeping members safe during hot and cold weather.


Discover the guidance for safe planning

Catering and Food

Information on safe storage, preparation and delivery of food whether simply for the benefit of your Group or as fund raising event. Vital reading if food is involved.

Read the guidance on food


If you are using contractors to work on your event then you have responsibilities to ensure they operate safely – for their sake and for that of others involved.

Learn how to manage contractors working on premises

Act for Youth Campaign

We have been working with the National Counter Terrorism Security Office (NaCTSO) who recently launched the Act for Youth Campaign to educate young people on what to do in the event they are caught up in an incident. 

Learn about Act for Youth Campaign

The Green Card - Alcohol and Scouting

Alcohol in particular raises a number of issues, both for young people and for adult leaders. The guidance below deals with the questions that alcohol might raise in a Scouting environment.

Read the Green Card card in full

Photography, video and audio recording at Scout events

With a few simple guidelines your photography, video and audio (collectively digital assets) of Scout activities and events will ensure you protect others while creating content to promote Scouting.

Find out more