IST Hub

Every month our whole contingent comes together for an online catch-up. You'll receive exciting updates and news from the CMT, as well as the opportunity to meet other participants and IST members.

The link to join will be shared via email. If you've got something you want us to cover, leave a question on this Padlet. Recordings and slides will be shared on this tab.

Upcoming Roundups 

• Thu 2 May: Content to be released
• Tue 4 June: Content to be released
• Thu 4 July: Packing masterclass
• Tue 16 July: Pre-Departure Briefing
• Thu 8 August: Post-event blues and social
• Thu 5 September: Impact survey and legacy

Recordings and slides

• April: Travel tips (recording, slides)
• March: Post-event and Strandfest reveal (recording, slides)
• February: Travel docs and meet the Rover Reps (recording, slides)
• January: Path selection (recording, slides)
• December 2023: Main event, paths, kit, IST roles (recording, slides)
• November 2023: Kit (recording, slides)
• October 2023: Fundraising (recording, slides)
• September 2023: Post-event and top awards (recording, slides)
• August 2023: Registration (recording, slides)
• July 2023: CMT introduction & road to Roverway (recording, slides)

An adult role on Compass has been created for all IST members. You need following to be in-date for the duration of the event (22 July to 2/5 August 2024):

• DBS check - arrange via local volunteer (Appointments Secretary, line manager or administrator)
• Modules 1, GDPR, Safety and Safeguarding - complete e-learning and submit to local Training Adviser or Support Centre
• First Response (by 1 May 2024) - speak to local Training Adviser to book onto a course
• Roverway Safe from Harm training (by 21 July 2024) - more information to follow from the Norway planning team

You may notice additional modules from the adult training scheme on Compass Personal Learning Plans (PLPs). These are outside our control, but are not required for Roverway. You may find them useful in this and other roles, and can get more information from a local Training Adviser.

IST have several options, including arranging your own travel or joining the UK Contingent post-event experience (2-5 August 2024), which will all add days and costs on to the base IST commitment.

The event fee for IST depends on your travel option (on a phone, scroll right to see the full table):

For more detail, check out our September Build-up Blog.

Payment schedule

IST payments will be invoiced on the dates below. Payments will be made using debit/credit card via EventsAir.

Exact payment amounts will be detailed in your invoice emails.

Grants

Participants receiving grants from our £30,000 Inclusion Fund for World Scouting Events have been notified. We encourage you to apply for grants from local Scouts organisations too.

Fundraising

Fundraising is an essential part of any international adventure. Check out some tips and tricks on October's Build-up Blog.

IST Envoys are a small group of IST members that'll play a crucial role in our IST support structure.

They're the link between the CMT and a clan (a small group of IST members), ensuring that all of our IST members have up-to-date information, and relaying questions and feedback to the CMT.

As part of the Roverway journey, IST Envoys will regularly meet with the CMT, representing the wider IST to help develop an outstanding event.

On event, IST Envoys will still have an allocated role from the Norway organisers and have normal downtime, training and activity opportunities. Depending on your allocated role, you may also be asked to support our UK Contingent patrols during their path, with the support of the Path Leader (part of the Norway organising team).

This role is designed to help ensure that the UK Contingent can be the most supportive it can be, and you’ll have plenty of support from the CMT. It's also a great opportunity to further develop your leadership and communication skills, and help shape our Roverway 2024 experience. 

From 17-19 May 2024, we're inviting all IST members to join us at Scout Adventures Gilwell Park for a training and briefing weekend.

We'll be camping, with fees and food all paid for. You'll need to bring your own tents and sleeping equipment. We won't be able to contribute to your travel expenses (but you might be able to get support from your County/Area/Region).

Arrive any time on Friday night to set up camp and meet your fellow IST members. A training programme will run from 09:00 on Saturday until 16:00 on Sunday, with plenty of time to socialise in the evenings too.

Joining instructions with full information will be emailed out in April.

Everything you need to take to Roverway is given in the Kit List, linked in the Useful documents section. More information is available in November's blog.

Issued kit

All contingent members are issued with the following UK Contingent branded items:

• Hoodie
• Wicking t-shirt
• 2x necker/scarf
• 2x badge

These items have been issued to most participants who attended a Roverway On Tour event. Outstanding items (plus any additional branded clothing purchased in February) will be posted to individuals in late April.

Branded merchandise is available for purchase on Scout Store. This includes neckers/scarves, badges and other items chosen by our contingent.

Uniform

IST members will need an adult uniform shirt with the following badges:

You may also wear Nation and award badges. It's fine to wear your normal uniform, but you can also choose to buy a spare for Roverway.

The UK Contingent IST badge designed by IST members is authorised for wear on uniform as an occasional badge on the right sleeve, until the end of 2024.

You'll need several important documents to travel to Norway and Denmark. Alongside keeping these safe throughout Roverway, we also recommend bringing paper and digital (cloud) copies.

Passport

You must have a valid passport with an expiry date no earlier than 5 November 2024.

For those flying with the UK Contingent, make sure you send us your passport details via Support Form.

GHIC

You will also need a valid UK Global Health Insurance Card (GHIC) or European Health Insurance Card (EHIC). If you already have an EHIC, it will still be valid as long as it remains in date.

The EHIC or GHIC and your UK passport entitle you to state-provided medical treatment.

All medical conditions and medication must be disclosed to the CMT via the Medical Needs Form.

All medication carried must comply with the rules in Norway and Denmark. You should:

• Source enough medication to last you for 20 days
• Keep medicines and medical equipment in their original, correctly labelled packaging
• Carry 2-3 days' worth in your hand luggage in case of baggage delays, with a copy of any prescriptions. Comply with Hand luggage restrictions at UK airports
• Carry the remainder in your hold luggage
• Check the expiry dates of your medicines will be valid for the duration of the event
• It's a good idea to travel with a letter from your GP that has details of your medicine and the name of the health condition that you need the medicine for (GP practices may charge for this service)
• Not carry more than for 3 months' use

Information sourced from the NHS website.

Medical equipment and devices

Ensure you have:

• Consumables for at least 20 days' use
• If electrical: spare battery packs (hand luggage) and plug adapters
• Instructions for use and troubleshooting failures

The legal age for consuming or acquiring tobacco products in Norway and Denmark (including vaping if containing tobacco) is 18 years old.

There will be limited smoking areas defined on paths and at the main site. Smoking is not permitted in any other area, or in any indoor space.

All members should have access to some spending money for optional purchases such as snacks and gifts.

Since Norway and Denmark are near-cashless societies and both use different currencies, we recommend bringing a debit/credit card instead of cash. Make sure you look for a card with no fee for international use.

Mobile phones are vital while travelling abroad. You need to consider how to keep yours powered for the entire event.

You should plan to have self-sufficient power for at least the duration of your path (although some paths may have electricity access). There will be some access to power banks throughout the main site but these will be in demand.

Here's some top tips when bringing portable chargers or battery packs:

• Must be carried in hand luggage
• Maximum capacity 100 Wh or 27,000 mAh per charger
• Compare your charger's capacity to your phone battery's capacity to know how many charges you'll get
• Clearly name your chargers to easily identify them at charging stations

You might also look at solar chargers to keep yourself fully self-sufficient.

Roverway 2024 can be used towards the following Top Award requirements, for those IST members aged under 25:

• Residential section of the Duke of Edinburgh's Gold Award and King's Scout Award
• An international activity towards your Chief Scout's Diamond or King's Scout Award ICV lists

These requirements can be signed off by the CMT on request.

We are also encouraging all IST members aged under 25 to complete the Scouts of the World Award alongside your preparation for Roverway 2024.

IST may turn their hand to any task that makes Roverway 2024 a success.

Our IST will work in one of the following departments:

• Food
• Path
• Programme
• Safety
• Service

Your head of department will be in touch before the event with more information.

The core event dates are 22 July to 2 August 2024. Some IST may be invited to help up to a week before or after the main event.

After 5 days on paths, all participants will come together on the main Roverway site at Lundsneset, Stavanger, from 27 July to 2 August.

The site itself

It's a grassy, exposed site, surrounded by sea on three sides. We're expecting 12-18°C, wind up to 15m/s, and rain 50% of the time (maybe less if there's no singing on the bus there).

The site is mixed-use, with some permanent buildings, such as a school, that may be used for the IST food house or toilet/shower facilities. Toilets and showers will all be individual cubicles.

What to expect

The main site is a melting pot of international cultures. You'll camp with other IST from around the world.

Participants' programmes will be based around activity zones, such as adventure, international and culture, with a wide choice of activities within each zone. There will also be structured evening entertainment.

On-site facilities include food shops, a camping equipment shop, cafes including the Rainbow Cafe (a safe space for LGBT+ members and allies) and food houses (where you can buy international food from other contingents).

There won't be a Wi-Fi network, but there is very good 4/5G coverage across Norway – far better than we are used to in the UK. Check roaming packages and consider upgrading or purchasing an eSIM.

Take a look at Roverway Ready to find out about the IST programme!

A closing ceremony on 1 August will mark the end of the 11 days of Norwegian adventure, and the UK Contingent will travel to our post-event on 2 August.

IST members who selected Travel Options 2 or 4 will join the post-event: a shared and unique experience just for the UK Contigent.

After leaving the Roverway site, we're holding an exclusive day of activities for the UK Contingent called Strandfest! Read more on the Strandfest blog. 

We'll then catch the overnight ferry to Denmark and travel via coach to the capital city, Copenhagen, arriving around midday. You'll have 2 full days to explore before returning home on Monday 5 August.

You can start to plan your itinerary using information from the Copenhagen blog.

During the post-event, the majority of IST will be ‘off-duty’ - there to enjoy the fun! Some IST members may volunteer to help with programme or organisation.