Passport to possibility

Before you begin

• Use the safety checklist to help you plan and risk assess your activity. There’s also more guidance to help you carry out your risk assessment, including examples.
• Make sure all young people and adults involved in the activity know how to take part safely.
• Make sure you’ll have enough adult helpers. You may need some parents and carers to help.

Planning and setting up the activity

• Create a starter kit for each team containing:
  • £2,500 budget (use pretend currency)
  • a copy of a budget template
  • a device with internet access
  • pens and paper
• Set up activity stations listed below around the meeting space. If you can, have an adult at each base to help support the teams,

Running this activity

1. Ask everyone to get into teams.
2. Give each team a starter kit.
3. Tell everyone that they’ll be budgeting for an international trip. They’ll visit different stations to help them plan their trip. Each team will then tell the group about their trip, and everyone will vote for their favourite one.
4. Ask each team to choose a European country they’d like to visit. They must decide as a team and be able to explain why they chose that country.
5. Give each team a starting base. Tell everyone how long they’ll have at each base and what signal you’ll use to move on, such as a bell or whistle.
6. You can have a few options or ideas for each area. 
7. Each group should start at the first base and then keep moving around. The bases are:

• • Travel and accommodation: Research and budget for travel (including off-site visits during the trip) and 10 nights of accommodation. This may include other Scout camps, hotels, residential and activity centres, hostels, or camping. You may need to decide whether to use shared rooms.
  • Food: Plan 10 days of meals. You could eat at restaurants and cafés, or choose self-catered options. Check local supermarket prices and the cost of typical meals.
  • Leisure and activities:Plan 10 days of meals. You could eat at restaurants and cafés, or choose self-catered options. Check local supermarket prices and the cost of typical meals.
  • Fundraising challenge: Think of different ways to raise at least £1,000 for the trip. Make sure to think about the costs of running the fundraising activities and the time needed.
  • Risk and contingency cards: Take one of the ‘risk cards’. Some examples include lost passports or missed flights. Teams should budget for emergencies and note down an emergency plan linked to their risk card.

Pitching the trips

1. Ask groups to bring all their ideas together and prepare a short pitch.
2. Ask each team to share their destination, their favourite planned activity, their most creative fundraising idea, and the challenge they faced and how they solved it.
3. Once everyone has shared their ideas, ask everyone to vote for their favourite trip. Depending on the number of groups, people could have two votes each. They can either split their votes between different groups or use both votes for their favourite. Groups can’t vote for themselves.
4. You could also let teams vote for the most fun-looking expedition, the most creative fundraiser, the best activity, and the most sensible contingency plan, as well as rewarding good communication, listening, and teamwork.