Decision and Procedure

Decision-making

Decisions need to be made about the proposals, the appropriate Trustee Board need to be consulted about the process and agree to a process of change.

Other decisions need to be made including things like the name of the new District and the badges. Although these things seem trivial, they can be very emotive. It may be helpful (if it is true) to state early on in the process that Group names and scarves will not change, as often once this is known people are happier to support the change.

Procedural Requirements

The Trustee Board making the decision should consult with the Trustee Boards affected by the change. This gives these Trustee Boards an opportunity to voice concerns or problems.

The decision must be formally made, minuted and communicated to the Records Department at Gilwell Park. The Records Department will then send a list of adult Members for any Group/District that's closing in order to allow the relevant Commissioners to check this information.

Closing meetings then need to be held (similar to the first half of an AGM – reports and accounts) followed by an opening meeting of the new District(s) (similar to the second half of an AGM – elections etc…) The new District should be registered both with HQ and as a charity.