Review

What is a review process?

A review is the process of looking at the service agreement against what has been achieved. Each need should have an identified target which will make the process of review much easier.

The review should work through the service agreement and look at what has been achieved. If the targets have been met, do they need continued support during the next 12 months?

It's important to record everything during the review, and that it is made available for all members of the Scout Active Support Unit to view. A copy of the service agreement and corresponding review document should be stored in a way that it can be referred to in the future.

Who should be involved in the review?

The main responsibility of conducting the review is with the Scout Active Support Manager and Group Scout Leader, responsible Commissioner or nominee. However it is important that the views of all Scout Active Support members are considered before the formal process takes place.

It's essential that the Manager has the opportunity to meet with all Unit members before they meet with the Group Scout Leader, responsible Commissioner or nominee. The Manager oversees the management of the Unit. They will not be involved in every aspect of support that is provided.

It's important the Manager is made aware of achievements and weaknesses by members of the Unit who were involved with the different areas of support.

When the information has been gathered from the Unit about the support provided during the last 12 months, the Manager should meet with the Group Scout Leader, responsible Commissioner or nominee. This should be the formal review of achievements against targets. The targets would have been agreed with the Group Scout Leader, responsible Commissioner or nominee when the service agreement was first written. It's important that they are involved in the review process.

Where the line manager is not the Group Scout Leader or responsible Commissioner but is a nominee, it's vital that the Group Scout Leader or Commissioner is consulted at some stage during the review process. The Scout Active Support Unit is their resource to achieve targets, so it's crucial they are involved in the review process.

What happens if the Scout Active Support Unit doesn't reach the targets?

If the Scout Active Support Unit fails to meet minimum standards for two consecutive years, it may be closed by the Group Scout Leader or responsible Commissioner with agreement from the relevant Trustee Board. If the Unit fails to meet minimum standards for three consecutive years, it must be closed by the Group Scout Leader or responsible Commissioner.