Skip to main content

Activity information form

This form is a great template to give to parents/carers to share information and obtain their permission for activities, outings and nights away.


(Published January 2019 replacing version September 2018)


This activity information form has been drafted to help Leaders by providing a template on which information can be given to parents and carers and their permission obtained for activities and outings including nights away events. Furthermore it also provides Leaders with important and up-dated information regarding the young person.

The nature of activities and outings will vary from Section to Section ranging from a trip to the zoo for Beaver Scouts to night hikes for Explorer Scouts. Therefore some changes may be necessary to the type of information that is requested. To allow this flexibility this form is provided as a Microsoft Word document, allowing Leaders to add, delete and amend information as is required for each activity or outing. It's recommended you keep a copy of each form you send out to remind you of the information you have given.

How To Use

To add information to the activity information form, before printing simply click on each grey box and type the information you need. The area under ‘Activity Information Form’ is there to allow you to brand the form to your Group / Section. If you type more than one line in a box it will expand to include all the information, however you may wish to change the spacing at other points to ensure all the information still fits on the page. Alternatively you can print the form as it is and fill in the details by hand. The grey boxes you see online will not show when printed.

Additional information

Some activities have specific Rules and guidance. You should check whether these apply by looking at the Activities A-Z.