Squirrels and Data protection
Protecting young people, parents/family and volunteers personal data is a key responsibility for everybody in Scouts. For the new Squirrels section we are trailing some new initiatives which changes the way we collect, process, share and store personal data.
Make sure you are ready with the steps below.
Updating your Group Exec
The first step is to update your Group Executive so they are aware of the different policies for your Squirrels section and the different data relationship with National HQ.
Online Scout Manager (OSM) will be used as our membership system for the youth and parent data for the Squirrels, if you are not currently using OSM as a Group it is important to share this information with your Group Executive.
Updating your policies
Here are the specific templates for the polices for you to use:
Transparency with parents
It's really important that we are transparent with parents about data protection, how we will process, store and manage their and their young person's personal data.
Make sure you share the Data Protection information below with new parents as soon as possible.
Encourage the use of the parent portal in OSM for parents to provide personal information as much as possible.
Data protection for Squirrel families
Scouts processes the personal data of you (as a parent) and your child (including sensitive data) on our membership databases; this includes your data if you become a volunteer. This data’s shared between your local group and Scouts UK HQ.
- Information Scouts holds about you and your child may
include the following:
- name and contact details
- details of any youth badges and awards
- details of Scouts events and activities you’ve taken part in
- details of next of kin or parents details (in the case of youth
- age/date of birth
- details of any health conditions
- details about your role(s) in Scouts
Further optional personal data may also be processed to assist Scouts in monitoring its impact, such as:
- race or ethnic background and native languages