Support with citation writing
Discover the purpose of a citation, tips and examples.
Citations have two purposes
1. For those reviewing the nomination form, it's the only information that can be used to decide on whether to approve an award or not, so it's vital the form is accurate and includes all relevant information.
2. They support the individual who presents the award (if agreed) to make the event special by allowing them to recount accurate information rather than generic statements about the type of award being presented.
Writing a citation as part of a Meritorious Conduct/Gallantry award or a Good Service award can appear daunting, however the nomination forms will help anyone writing a citation to structure their thoughts and provide a full picture of the individual being nominated.
General citation writing tips
- Use the nomination form to structure your citation.
- Fill out all sections of the nomination form with as much information as possible.
- Complete the nomination form digitally so changes can easily be made.
- Don't inform the nominee that a nomination is being made. When nominating a young person for a Meritorious or Gallantry Award, it may be necessary to approach their family in strictest confidence but make it clear that an award may not be made.
- Get someone else to read the nomination form who does not know the situation, to see if they understand it. If not, amend the details to answer their questions.
Specific tips for Meritorious Conduct/Gallantry citations
- If possible, include medical/emergency services evidence (where relevant).
- Make the nomination in a timely manner. The National Awards Advisory Group will usually only consider award nominations submitted within 12-18 months of the incident/issue.
Specific tips for Good Service citations
- Include examples/evidence of the nominees contributions and if possible, quantify the benefits of their contribution.
- It's vital that you capture what the nominee has achieved since the last Good Service award (if one has been awarded).
- Explain how their service is special and how well their duties have been performed. E.g. someone who has been running a good and lively programme, will almost certainly show an increase in membership or sustained full membership within their section. Explain how that differs from others doing a similar role.
- For someone who may be Scouting in a deprived area, the citation should mention how the nominee has managed to retain membership despite any difficulties.
Suggested citation enhancements
It's vital that citations include all relevant information and the details are accurate so an informed decision can be made on whether to approve an award or not.
Quite often, not enough detail is given, which makes the approval process much harder.
The following lays out some suggested enhancements that could be made to a nomination for to make the approval process for a Good Service award easier.