Policy, Organisation and Rules
4. c. Local support teams
This chapter was previously sections 4.4, 4.5 and 4.6 from Chapter 4 of the Autumn 2025 edition of POR.
4c.1.1 Group teams
4c.1.1.1 Purpose
A Group consists of Squirrel, Beaver, Cub, and Scout Section Teams (POR 4b.1), a Group Leadership Team (POR 4c.1.2) and a Group Trustee Board (POR 5b.3.3)
4c.1.2 Group Leadership Team
4c.1.2.1 Purpose
The Group Leadership Team supports volunteers across all sections, helping them to work well together and feel motivated. They make sure the Group is respected and supported in their local community.
4c.1.2.2 Membership
Group Leadership Team membership:
- Team members are:
- the Group Lead Volunteer(s)
- all Section Team Leaders of the Group
- the sub-team Leaders of any appointed sub-teams of the Group Leadership Team
- other Group Leadership Team Members appointed by the Group’s Lead Volunteer(s)
- the Group Lead Volunteer is the Team Leader of the Group Leadership Team. In the case of a joint appointment (two or more volunteers) as Group Lead Volunteer, they must agree between them how best to exercise team leadership of the Group Leadership Team.
4c.1.2.3 Responsibilities
The Group Leadership Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support the Group's sections
- Develop our volunteers
- Engage with the community
- Open new provision
- Manage incidents
- Support effective processes
Additionally, the Group Leadership Team must:
- Ensure Data Protection compliance in the Group as described in POR 2a.3, including the Leadership Team responsibilities listed at POR 2a.3.2.2 and covering all of the Group’s Teams and sub-teams
- Have in place provisions to respond to data breaches and subject rights requests
Read the complete Group Leadership Team description on scouts.org.uk.
4c.1.2.4 Sub-teams
The Group Leadership Team may agree to appoint one or more sub-teams responsible for specific tasks. The Group Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are ex officio Group Leadership Team Members.
4c.1.3 Partnerships between Groups and Explorer Scout Units
4c.1.3.1 Organisation
Explorers are a District provision and are part of the District structure, but an Explorer Unit may be partnered with a specific Group.
Where no District 14-24 Team Leader is appointed, the District Lead Volunteer must undertake the role in the context of POR 4c.2.4.
4c.1.3.2 Partnership Agreements
- Where an Explorer Unit is partnered with a Group, there must be a Partnership Agreement in place.
- The purpose of the Partnership Agreement is to document the operational relationship between a District, a Group and an Explorer Unit.
Whilst many links may be informal, it is important to have a formal Partnership Agreement to ensure that links are maintained and obvious to both parties. - Partnership Agreements are not intended to be legally binding documents. Each Partnership Agreement must include the following sentence: ‘This document is not intended to create legal relations’.
- The Partnership Agreement must be signed by
- the District 14-24 Team Leader
- the Explorer Section Team Leader
- the Group Lead Volunteer.
- Each Partnership Agreement must be reviewed annually.
- The signed Partnership Agreement must be made available to the Group Trustee Board and the District Trustee Board.
- Further information:
- There is advice about financial matters for partnerships between Groups and Units at Explorer Scout Finance.
- There is further detail available about Partnership Agreements.
4c.1.3.3 District 14–24 Team Leader responsibilities
The District 14-24 Team Leader must ensure that:
- the Partnership Agreement sets out clearly the links between the Explorer Unit and the Group and arrangements on liaison, the use of equipment, facilities, finances and resources
- the Partnership Agreement is reviewed regularly to ensure its continuing appropriateness in changing circumstances
4c.1.4 Types of Group
4c.1.4.1 Group registration
A Group may be registered as one of:
- an Open Group (POR 4c.1.5)
- a Sponsored Group (POR 4c.1.6)
- a Joint Scout and Guide Group (POR 4c.1.7).
A Group must not formally affiliate with external bodies unless it is registered as a Sponsored Group (POR 4c.1.6) or a Joint Scout and Guide Group (POR 4c.1.7).
This does not apply to partnerships between Groups and Explorer Units (see POR 4c.1.3).
4c.1.5 Open Groups
4c.1.5.1 Purpose
Most Groups have no formal relationship with any other organisation and have a policy of unrestricted recruitment. Such Groups are called Open Groups.
4c.1.6 Sponsored Groups
4c.1.6.1 Sponsors
There is guidance on sponsoring agreements, responsibilities of sponsoring authorities and agreements with regard to property and equipment at Community Sponsorship.
4c.1.6.2 Who may sponsor?
A Sponsored Group may be sponsored by an organisation approved by UK Headquarters. The Group must have a policy of recruitment – whether unrestricted or restricted – defined in a formal agreement between the Group Trustee Board and the Sponsoring Authority.
Examples of approved organisations include religious bodies, schools, industrial or commercial firms, residents' and community associations and formations of His Majesty's Forces.
4c.1.6.3 Membership is voluntary
If a Sponsored Group is sponsored by a university, college or school, membership of the Group must be voluntary for the students or pupils of the Sponsoring organisation.
4c.1.6.4 Recruitment must be lawful
There must be no restriction on recruitment which contravenes the provisions of any law.
4c.1.6.5 Sponsoring Authority
The organisation which sponsors the Group must appoint a person or committee to act as the Sponsoring Authority. The District Lead Volunteer must be informed of this appointment.
4c.1.6.6 Disagreements
In the event of a disagreement between the Sponsoring Authority and the Group Lead Volunteer, the matter must be referred to the District Lead Volunteer. (See POR Chapter 16 for further information)
4c.1.7 Joint Scout and Guide Groups
4c.1.7.1 Recognition
Joint Scout and Guide Groups (or Joint Guide and Scout Groups) are recognised and supported by The Scout Association and Girlguiding.
4c.1.7.2 Scouts and Girlguiding are separate organisations
The Scouts and Girlguiding are each federations of separate charities, with separate Royal Charters. This means that although joint Scout and Guide Groups work together operationally, care must be taken to ensure that rules relevant to each charity are applied, and that governance must be handled separately.
4c.1.7.3 Registration
Joint Scout and Guide Groups must be registered with both Associations and be fully integrated into the normal District, Division and County structures of each Association.
Registration of a Joint Scout and Guide Group requires the approval of the relevant Scout County ([NI] Regional) Lead Volunteer and Guide County Commissioner.
4c.1.7.4 Operating arrangements
The detailed operating arrangements for a Joint Scout and Guide Group are a matter for local agreement. These operating arrangements must be documented, regularly reviewed and agreed separately by the respective Trustee Boards (or their Girlguiding equivalent) referred to in POR 4c.1.7.2.
4c.1.7.5 Programme
Each section (or Girlguiding equivalent) within the Joint Scout and Guide Group must follow the relevant Association's member programme for the section.
4c.1.7.6 Ages 4-13 inclusive only
As a Scout Group, a Joint Scout and Guide Group cannot have an Explorer Scout Unit. They are very strongly encouraged to enter a Partnership Agreement with the Scout District in order to make provision for young people being able to continue in Scouts once they reach their 14th birthday.
4c.1.7.7 Property
See POR 5a.8 for matters regarding joint use of property.
4c.1.8 Special Groups
(For people in hospital or with severe disabilities)
4c.1.8.1 Purpose
A special provision may be developed to enable young people with a shared protected characteristic to access Scouts such as in a hospice or hospital. Special provisions may be used where it is not possible or appropriate for a young person to access mainstream Scouts.
4c.1.8.2 Reasonable adjustments
Operations which do not follow the standard age range of sections must be approved by the District Lead Volunteer in consultation with those providing special provision such as a hospice. Age range flexibility should meet the required standards outlined in POR 4b.8.1.3.
4c.1.8.3 Becoming a member
Youth membership is acquired through making the Promise at an investiture ceremony. The Promise needs to be meaningful for each member and flexibility in expressing the Promise may be required to meet the needs of the individual.
4c.1.8.4 Uniform
Members may wear the uniform of the appropriate section to which they belong.
4c.1.8.5 Gateway Award
The Gateway Award operated by Mencap, as an alternative to the DofE Award, may be achieved following the successful completion of the Gateway Award programme. The cloth badge is worn on the upper left arm.
4c.1.8.6 Guidance
Further guidance on the formation and operation of Special Groups is available from UK Headquarters.
4c.2.1 Counties with no Districts
4c.2.1.1 Role of County
Some Counties have no Districts. In this case, POR 4c.2 does not apply. See POR 4c.3 for more detail of the role of the County in these cases.
4c.2.2 District teams
4c.2.2.1 District team structure
A District consists of a Leadership Team, a 14-24 Team, a Programme Team, a Volunteering Development Team, a Support Team and a Trustee Board (POR 5b.1)
4c.2.3 District Leadership Team
4c.2.3.1 Purpose
The District Leadership Team leads and inspires volunteers to give young people great experiences and skills for life. It ensures that each of the District’s teams are organised, have enough volunteers, and can support delivery of a great programme.
4c.2.3.2 Membership
District Leadership Team membership:
- team members are:
- the District Lead Volunteer(s)
- the District Youth Lead(s)
- the Group Lead Volunteer(s) of each of the Groups of the District
- the Team Leaders of each of the District’s 14-24 team, Programme team, Volunteering Development team and Support team
- other District Leadership Team Members appointed by the Lead Volunteer(s) of the District
- the Sub-team Leaders of any appointed sub-teams of the District Leadership Team (but note Rule 4c.2.3.4)
- the District Lead Volunteer is the Team Leader of the District Leadership Team.
In the case of a joint appointment (two or more volunteers) as District Lead Volunteer, they must agree between them how best to exercise team leadership of the District Leadership Team.
4c.2.3.3 Responsibilities
The District Leadership Team must complete the tasks described in the team description:
- Making sure each of the teams across the District:
- are working effectively
- make young people and volunteers feel welcome and included
- are inclusive and reflect the demographics of their local area
- have the resources, skills and enthusiasm to deliver the Scouts’ strategy.
- Ensuring that volunteers across the District’s teams
- fulfil their safety and safeguarding responsibilities
- brief helpers on safety and safeguarding
- make sure that volunteers embrace Our Volunteering Culture.
- Supporting recruitment to make sure there are Group Lead Volunteers, Chairs and Team Leaders in the District and its Groups,
- Providing leadership and inspiration to volunteers (and staff, if relevant)
- Ensuring that the District’s teams are fully developed, organised and focussed on supporting programme delivery.
- Supporting the District Youth Lead(s) to work with District and Group teams so they can be shaped by young people.
- Ensuring Data Protection compliance in the District – including the Leadership Team responsibilities listed at 2a.3.2.2 and including all District Teams and sub-teams
- Have in place provisions to respond to data breaches, data protection complaints and subject rights requests.
Read the complete District Leadership Team description on scouts.org.uk.
4c.2.3.4 Sub-teams
District teams can each have sub-teams, where relevant and appropriate. Any sub-team must be responsible for specific tasks.
The District Leadership Team should not normally need to appoint its own sub-teams.
For the other District teams (14-24, Programme, Volunteering Development and Support), creation and appointment of any sub-teams must be agreed by the District Leadership Team.
4c.2.4 District 14-24 Team
4c.2.4.1 Purpose
The District 14–24 Team supports all volunteers in Explorer, Young Leader, and Scout Network sections. They help these Section Teams plan and deliver great programmes for young people.
4c.2.4.2 Membership
The District 14-24 Team members are:
- the District 14-24 Team Leader(s)
- each of the Explorer Section Team Leaders of the District, including the Young Leader Unit Team Leader
- sub-team Leaders of any appointed sub-teams
- other District 14-24 Team Members appointed by the District 14-
24 Team Leader
4c.2.4.3 Responsibilities
The District 14-24 Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support Explorer, Young Leader, and Scout Network Section Teams
- Develop our volunteers
- Support the development of young people in sections
- Manage incidents
- Support effective processes
- maintaining an effective and motivated group of volunteers within
the Explorer (including Young Leader) Units
Read the complete District 14-24 Team description on scouts.org.uk.
4c.2.4.4 Sub-teams
The District 14-24 Team may appoint one or more sub-teams responsible for specific tasks. The District Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are District 14-24 Team Members.
4c.2.4.5 Shared teams
A District Leadership Team may decide with a neighbouring District Leadership Team to share a 14-24 Team. This must be recorded on the membership system as two District 14-24 Teams – one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District 14-24 Team.
4c.2.5 District Programme Team
4c.2.5.1 Purpose
The District Programme Team helps every section in the District run a safe, enjoyable and quality programme. To help do this, they bring Section Team volunteers together with activity experts.
4c.2.5.2 Membership
District Programme Team members are:
- the District Programme Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- Other District Programme Team Members appointed by the District Programme Team Leader
4c.2.5.3 Responsibilities
The District Programme Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Help Section Teams run quality programmes
- Keep an eye out for any learning which may help Section Teams to deliver a fantastic programme for all.
- Organise programme networking opportunities
- Help Section Teams access expert advice and support:
- Approve activities and permits (when shared by the Lead
Volunteer).
Read the complete District Programme Team description on scouts.org.uk.
4c.2.5.4 Sub-teams
A District Programme Team may appoint one or more sub-teams responsible for specific tasks. The District Leadership Team must approve the creation of a sub-team. Team Leaders of a sub-team are District Programme Team Members.
4c.2.5.5 Shared teams
A District Leadership Team may decide with a neighbouring District Leadership Team to share a Programme Team. This must be recorded on the membership system as two District Programme Teams – one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District Programme Team.
4c.2.6 District Volunteering Development Team
4c.2.6.1 Purpose
The District Volunteering Development Team makes sure all volunteers in their District have a positive and enjoyable volunteering experience. They make it easy for people to join and learn new skills.
4c.2.6.2 Membership
District Volunteering Development Team members are:
- the District Volunteering Development Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- other District Volunteering Development Team Members appointed by the District Volunteering Development Team Leader.
4c.2.6.3 Responsibilities
The District Volunteering Development Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support all District teams to be aware of, and embrace, Our Volunteering Culture
- Attract and welcome new volunteers to District and Group teams
- Make sure volunteers are well supported
- Help volunteers with learning
- Recognise volunteer’s achievements
Read the complete District Volunteering Development Team description on scouts.org.uk.
4c.2.6.4 Sub-teams
A District Volunteering Development Team may appoint one or more sub-teams responsible for specific tasks. The relevant District Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are Volunteering Development Team members.
4c.2.6.5 Shared teams
A District Leadership Team may decide with a neighbouring District Leadership Team to share a District Volunteering Development Team. This must be recorded on the membership system as two District Volunteering Development Teams – one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District Volunteering Development Team.
4c.2.7 District Support Team
4c.2.7.1 Purpose
The District Support Team gives tools and resources and practical help to help Scouts run smoothly.
4c.2.7.2 Membership
District Support Team members are:
- the District Support Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- other District Support Team Members appointed by the District Support Team Leader
4c.2.7.3 Responsibilities
The District Support Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support Scouts locally by engaging with the community
- Open new provision
- Support effective processes
- Look after property and equipment
Read the complete District Support Team description on scouts.org.uk.
4c.2.7.4 Sub-teams
A District Support Team may appoint one or more sub-teams responsible for specific tasks. The creation of a sub-team must have the prior approval of the relevant District Leadership Team. Team Leaders of a sub-team are District Support Team members.
4c.2.7.5 Shared teams
A District Leadership Team may decide with a neighbouring District Leadership Team to share a District Support Team. This must be recorded on the membership system as two District Support Teams – one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District Support Team.
4c.3.1 County teams
4c.3.1.1 County team structure
A County consists of a Leadership Team, a Programme Team, a Volunteering Development Team, a Support Team and a Trustee Board (POR 5b.3.3) ([NI] For County read Country in POR 4c.3.).
4c.3.1.2 Counties with no Districts
Some Counties have no Districts. In this case:
- A County 14-24 Team must exist, with the responsibilities described in POR 4c.2.4.
- The County Trustee Board must take on the responsibilities of the District Trustee Board in respect of Explorer and Network provision in the County, see POR Chapter 5b.
- The County constitution is affected, see POR Chapter 5c.
4c.3.2 County Leadership Team
4c.3.2.1 Purpose
The County Leadership Team leads and inspires volunteers to give young people great experiences and skills for life. They make sure their County teams are organised, have enough volunteers, and can deliver a great programme.
4c.3.2.2 Membership
County Leadership Team membership:
- Team members are:
- the County Lead Volunteer(s)
- the County Youth Lead(s)
- the District Lead Volunteers of each of the Districts of the County
(in Counties with no Districts, the Lead Volunteers of each of the Groups in the County) - the Team Leaders of each of the County’s Programme Team, Volunteering Development Team and Support Team
- in Counties with no Districts, the Team Leader of the 14-24 Team.
- the Sub-team Leaders of any appointed sub-teams of the County Leadership Team
- Other Leadership Team Members appointed by the Lead Volunteer of the County
- the County Lead Volunteer is the Team Leader of the County Leadership Team. In the case of a joint appointment (two or more volunteers) as County Lead Volunteer, they should agree between them how best to exercise team leadership of the County Leadership Team.
4c.3.2.3 Responsibilities
The County Leadership Team must complete the tasks described in the team description. [NI] In Northern Ireland Districts are supported by Regional Lead Volunteers and the Scouts NI Country team who will undertake tasks below as applicable.
- Making sure that the teams across the County are working effectively, make young people and volunteers feel welcome and included, are inclusive and reflect the demographics of their local area, and have the resources, skills and enthusiasm to deliver the Scouts’ strategy.
- Making sure that volunteers across the County’s teams fulfil their safety and safeguarding responsibilities, helpers are briefed on safety and safeguarding, and make sure volunteers embrace Our Volunteering Culture.
- Helping with recruitment for County Chairs, County Team Leaders, County Youth Lead and District Lead Volunteer roles, and supporting the County Youth Lead to work with County teams so their work can be shaped by young people.
- Providing leadership and inspiration to volunteers (and, if relevant, staff members)
- Ensuring that the County’s teams are fully developed, organised and focussed on supporting programme delivery.
- Generating, agreeing and maintaining a vision for the development of Scouts across the whole of the County
- Ensuring Data Protection compliance in the County – including the Leadership Team responsibilities listed at POR 2a.3.2.2 and including all County Teams and sub-teams
- Have in place provisions to respond to data breaches, data protection complaints and subject rights requests.
Read the complete County Leadership Team description on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Leadership Team.
4c.3.2.4 Sub-teams
The County Leadership Team must agree the appointment of any sub-teams to each of the teams in the County (Programme, Volunteering Development, and Support) of one or more sub-teams responsible for specific tasks. The County Leadership Team should not normally need to appoint its own sub-teams.
4c.3.3 County 14-24 Team
4c.3.3.1 Purpose
In a County that has no Districts, there must also be a 14-24 Team which is set up to fulfil the remit normally required of a District 14.24 Team, see POR 4c.2.4.
Read the complete 14-24 Team description on scouts.org.uk.
Where a County 14-24 Team has been created, the 14-24 Team Leader is an ex officio member of the County Leadership Team.
4c.3.3.2 Restriction
If the County has Districts, there must not be a 14-24 Team.
4c.3.4 County Programme Team
4c.3.4.1 Purpose
The County Programme Team oversees and supports the delivery of quality programmes for young people. This includes promoting and supporting Top Awards, and supporting Section programmes when activities are best done at County scale.
4c.3.4.2 Membership
County Programme Team members are:
- the County Programme Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- other County Programme Team Members appointed by the County Programme Team Leader.
4c.3.4.3 Responsibilities
The County Programme Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Help Sections within the County to improve their programmes
- Make sure Sections are set up to deliver quality programmes
- Approve County activities and permits (when shared by the Lead
Volunteer) - Set up activities in the County.
Read the complete County Programme Team description on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Programme Team.
4c.3.4.4 Sub-teams
A County Programme Team may appoint one or more sub-teams responsible for specific tasks. The relevant County Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are County Programme Team members.
4c.3.4.5 Shared teams
A County Leadership Team may decide with a neighbouring County Leadership Team to share a Programme Team. This must be recorded on the membership system as two County Programme Teams – one in each County. Each member of the shared team must have two roles, one in each County. Each County Leadership Team remains jointly responsible for a shared County Programme Team.
4c.3.5 County Volunteering Development Team
4c.3.5.1 Purpose
The County Volunteering Development Team makes sure all volunteers in their County have a positive and enjoyable volunteering experience. They make it easy for people to join and learn new skills.
4c.3.5.2 Membership
Members of the County Volunteering Development Team are:
- the County Volunteering Development Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- other County Volunteering Development Team Members appointed by the County Volunteering Development Team Leader(s).
4c.3.5.3 Responsibilities
The County Volunteering Development Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support all County teams to be aware of, and embrace Our Volunteering Culture
- Attract and welcome new volunteers to County teams
- Make sure volunteers on County teams are well-supported
- Help volunteers on County teams with learning
- Recognise volunteers’ achievements.
Read the complete County Volunteering Development Team description on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Volunteering Development Team.
4c.3.5.4 Sub-teams
A County Volunteering Development Team may appoint one or more sub-teams responsible for specific tasks. The creation of a sub-team must have the prior approval of the relevant County Leadership Team. Team Leaders of a sub-team are Volunteering Development Team members.
4c.3.5.5 Shared teams
A County Leadership Team may decide with a neighbouring County Leadership Team to share a County Volunteering Development Team. This must be recorded on the membership system as two County Volunteering Development teams – one in each County. Each member of the shared team must have two roles, one in each County. Each County Leadership Team remains jointly responsible for a shared County Volunteering Development Team.
4c.3.6 County Support Team
4c.3.6.1 Purpose
The County Support Team gives tools and resources to help Scouts run smoothly in their County.
4c.3.6.2 Membership
County Support Team members are:
- the County Support Team Leader(s)
- Sub-Team Leaders of any appointed sub-teams
- other County Support Team Members appointed by the County Support Team Leader.
4c.3.6.3 Responsibilities
The County Support Team must complete the tasks described in the team description. The tasks are grouped under these headings:
- Support Scouts locally by engaging with the community
- Support effective processes
- Look after property and equipment
Read the complete County Support Team description on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Support Team.
4c.3.6.4 Sub-teams
A County Support Team may appoint one or more sub-teams responsible for specific tasks. The creation of a sub-team must have the prior approval of the relevant County Leadership Team. Team Leaders of a sub-team are County Support Team members.
4c.3.6.5 Shared teams
A County Leadership Team may decide with a neighbouring County Leadership Team to share a County Support Team. This must be recorded on the membership system as two County Support teams – one in each County. Each member of the shared team must have two roles, one in each County. Each County Leadership Team remains jointly responsible for a shared County Support Team.