Skip to main content

A day for everyone

Put on an inclusive community day to show your local area how simple changes make communities accessible for all.

You will need

  • Access to water
  • Soft balls
  • Big pieces of paper
  • Pens or pencils
  • Event planning checklist
  • The big 5 things sheet
  • Equipment for games/activities
Event planning checklist
PDF – 184.7KB
The big 5 things
PDF – 214.5KB

Plan the event

  1. The person leading the activity should explain that everyone will work together to plan and run an activity day that shows people how a few small changes can help make society work for everyone.
  1. Have a chat as a group to discuss a date, time, and location for the day. You may need to choose a few dates, just in case the venue’s busy. Everyone should use the ‘Event planning checklist’ to make sure they’ve thought of everything.
  2. Work together to think about the activities everyone would like to run as part of their inclusive community day. It’s good to plan some icebreakers to help everyone feel welcome. They should also decide who’ll run each activity.
  1. Everyone should plan how they’ll make sure all of their activities are accessible. Will they set up tables so they’re accessible for wheelchair users? What about if someone doesn’t want to be blindfolded during a game?
  1. Make sure a space is identified to turn into a ‘quiet space’ for anyone to use if they want a break from the activities. They should also plan what they’ll put in it – how about comfy seats and calm activities like colouring?
  2. Get everyone to make a list of the equipment needed for their activities and their quiet space. How will they get hold of everything? They should think about borrowing from other groups and bringing things from home before they buy anything new.
  3. Have a chat with everyone about who they would like to invite – they could stick to friends and family, or advertise the event to the whole community. They should work together to make any invitations or posters they need.
  4. Everyone should work together to make signs that make it clear what’s happening in each area (and where the toilets are!). The signs should use images as well as words.

On the day

  1. Everyone should set up the things they need for each activity, put up their signs, and prepare the quiet space. They should make sure everything’s clearly labelled so people know what’s happening where.
  2. When the visitors arrive, everyone should greet them and make them feel welcome. They could start conversations, for example, by asking where people found out about the event or how their journey there was.
  3. Everyone should run the activities they’ve planned, starting with the ice breakers. They could take the time to explain how they made sure they were inclusive – what tweaks did they make?
  1. At the end of the day, the visitors should be given a way to contact the groups adult leaders so they can stay in touch. They could even ask people what they’ve learned – would they like to make a pledge to make a small change and be more inclusive?

After the event

  1. Everyone should work together to pack everything away. They should recycle as much as possible.
  2. Make sure you leave the venue as you found it – including switching off all the lights and locking it up!

This activity helps contribute towards some of the UN's Sustainable Development Goals. Find out more about the SDGs, and how Scouts across the world are getting involved.


This activity was a chance to feel more connected to others in the community. Did anyone have a conversation with someone new? Does anyone have any highlights of the day? Why is it good to build connections in a community?

This activity was also about being a citizen. Why is it important that events are accessible for everyone? Was it difficult to plan and run the day? It could be that people thought it would be a lot more difficult than it was. Would people like to do an activity like this again? What did people learn from this activity that they could take into their everyday lives?


All activities must be safely managed. Use the safety checklist to help you plan and risk assess your activity. Do a risk assessment and take appropriate steps to reduce risk. Always get approval for the activity and have suitable supervision and an InTouch process.

Outdoor activities

You must have permission to use the location. Always check the weather forecast and inform parents and carers of any change in venue.

Hiking and walking

Follow the guidance for activities in Terrain Zero, or the guidance from the adventure page.

Road safety

Manage groups carefully when near or on roads. Consider adult supervision and additional equipment (such as lights and high visibility clothing) in your risk assessment.