6. Project Planning Outline
6. Project Planning Outline
1. Initial Planning
- Identify Aims and Objectives
- Identify potential projects and partners
- Collect information
- Identify resources
- Discuss with International Office
- Preparatory visits
- Produce preliminary information
- Obtain permission/approval in principle
2. Organisation
- Define responsibilities and structure
- Produce leaflets/brochure
- Launch event
- Define task groups
- Complete Travel Abroad Form (at least 9 months in advance)
- Register with FCO LOCATE system
- Appoint and brief home contact
3. Fundraising and Finance
- Organise events
- Marketing/Publicity
- Grant applications
- Prepare "shopping list" for donated equipment
- Establish & monitor budget
- Financial arrangements (accounts, transfers, payments)
- Sales (badges etc.)
4. Training
- Plan briefing/training events
- Skill training (if required) First Aid
- Cultural and Development issues
- Team building
- Involve others in join-in programme/activities
5. Project Logistics
- Materials & Equipment
- Technical plans for project
- Shipment of equipment
- Customs clearances
- Appropriate safety equipment (e.g. boots, goggles, gloves, hard hats)
6. Expedition Logistics
- Transport and travel
- Visas, passports and permits (e.g. film, work)
- Insurance
- Accommodation
- Water and sanitation
- Catering
- Food supplies
- Contingency and emergency plans
- Personal equipment list
- Valuables list/photocopy passports & visas
- Advance and rear parties
7. Communications and Liaison
- International Office
- Overseas Scout Association
- Other Overseas partners
- Scout Groups/Districts/County
- Foreign & Commonwealth Office
- British Embassy/High Commission in Host Nation
- Host nations Embassy/High Commission in UK
- Overseas Government and local authorities
- Parents
- Sponsors
- Media
8. Medical
- Equipment
- Personnel
- Vaccination programme
- Anti-malarial precautions
- Safe Bags
- Emergency planning
- Local Hospitals
- Flying Doctors
- Personal examinations/fitness
- Permission forms and medical histories,
- Advice and training in tropical illnesses,
9. Post Expedition
- Initial Report
- Evaluation
- Final Report
- Report back/presentation
- Thank/recognise supporters and sponsors
- Finalise accounts
- Maintain links