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Annual General Meetings (AGMs)

Executive Committees are known as Trustee Boards. This came into effect for members in Scotland in July 2023, and all others from April 2023.'Executive Committee' and associated wording will still be visible on Compass and the website as we move to our new way of volunteering.

To learn more about what we are doing to improve how we volunteer at Scouts, visit the Volunteer Experience webpages.

The Annual General Meeting (AGM) is a compulsory yearly meeting of the Group/District/County/Area Scout Council with important legal aspects and key, mandatory business that must be covered. But that doesn’t mean that it needs to be boring, lengthy or tedious.

Here are a few tips that may help you when organising your next AGM:

  • An AGM needs to be advertised in plenty of time before the scheduled date to ensure full attendance
  • Try holding the AGM in combination with another event e.g. a presentation evening, family camp or summer barbeque
  • Include videos, slide shows or photo montages of the events that have taken place in the Group, District or County over the past year
  • Allow social time before and after the event so that people can get to know each other
  • Get young people involved – it’s great for parents to get to see what their children have been doing
  • Keep the meeting focused and allow around 30 minutes for the key business
  • Make sure that discussions don’t digress from items scheduled on the agenda
  • Invite members of the community who might be affected by or interested in Scouting
  • Ask people to contribute to the agenda to avoid ‘any other business’

Details about what to include in the formal part of the Annual General Meeting can be found in Policy Organisation and Rules (POR) Chapter 5

AGM resources

Do you need help creating posters and invitations to advertise your AGM? Do you want to create folders for your annual reports? Simply log in to the Brand Centre to get started with creating resources for your AGM.

Section Leaders and the Trustee Board

All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) need to indicate to the Group AGM that they wish to sit on the Trustee Board as an ex-officio trustee. This can be done in writing or orally at the AGM.

Running a Successful AGM

For top tips on running a welcoming, inclusive and well-organised AGM, check out our recorded webinar.

To watch in full screen, double click the video