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Adult Personal File for Managers and Supporters


About this Guide

The aim of the Adult’s Personal File is to introduce you to The Scouts’ Adult Training Scheme and to provide you with some tools and information to help you with your training. This guide only refers to the compulsory training that is relevant to those taking on appointments as Managers or Supporters. A full list of all of the modules within the Adult Training Scheme can be found in the Module Matrix.

How does the scheme work?

To ensure that young people experience good quality Scouting, The Scouts requires each adult in Scouting to demonstrate a range of knowledge, skills and attitudes that are relevant to your Scouting role.
The range of skills The Scouts expects of people in different roles is described in a number of modules, which together make up the Adult Training Scheme. Find out more about the principles of The Scouts’ Adult Training Scheme.

Learning and validation

There are two key elements to the Adult Training Scheme:

  • Learning - This is when you have the opportunity to gain or improve the knowledge and skills which you need for your role.
  • Validation - This is when your Training Adviser will check that you can apply what you have learnt to your role. Validation is essential for every module

Training Advisers and ongoing support

Different Districts and Counties operate in different ways, but either before you begin your Getting Started training or soon after you begin, you will meet with a Training Adviser who will explain the scheme fully.

Training Advisers for Managers and Supporters, with their personal management experience, will be able to help support you through your training. They will help you identify what training you need to complete, and then decide with you whether you need to complete any learning. From then on, they will review your progress and ensure that you can put the learning from each module into practice.

The Stages of Training for Managers and Supporters

The training for Manager and Supporter roles comprises three stages:

1. Getting Started

2. The Wood Badge – this is broken down into:

  • Training for All Appointments – six training modules delivered through a variety of
    learning methods
  • Leadership and Management Training – delivered through independent learning
    units and skills courses

3. Ongoing Learning

Getting Started

Getting Started is made up of six modules which must be completed before the adult can be fully appointed. There is a seventh module for Executive Committee members/trustees.

Getting Started needs to be completed within five months of the role start date, as recorded on Compass. These modules are:

  • Personal Learning Plan (02)
  • Essential Information (01)
  • Safety
  • Safeguarding
  • Tools for the Role (Section Leaders) (03) Tools for the Role (Managers and Supporters) (04)
  • General Data Protection Regulations (GDPR)
  • Trustee Introduction (for Executive Committee members)

These modules may be completed in any order. In order to ensure that adults can complete Getting Started within the required timescale (five months) the modules are available as online learning.

Once a learner has completed Getting Started they may wear the Gilwell woggle. Non-uniformed adults may wear the Getting Started pin. Both are available to purchase from Scout Stores.

If an adult’s provisional appointment expires and they have not completed Getting Started, then the adult’s line manager will be informed (through a locally defined route). The line manager will then review the situation with the learner to find out why they have not completed this stage. Mutually agreed restrictions must be put in place by Commissioners to support learners to complete their training. Find out more about mutually agreed restrictions.

The Wood Badge

The Wood Badge is the internationally recognised Scouting training insignia awarded to adults by Headquarters on completion of the training required for your role. The Wood Badge consists of two wooden beads threaded onto a leather thong which is worn with Scout uniform.

You are required to complete your Wood Badge within three years from your role start date as recorded on Compass. At the end of this process, for most roles, you will be awarded a Wood Badge to mark your achievement.

Ongoing learning

Every adult who holds an appointment for which a Wood Badge is required has to do a minimum of five hours ongoing learning each year, calculated over the length of the appointment. For example, if you go on a week-long residential course this could be counted as your ongoing learning for the whole period of the appointment. This is to ensure you continue to acquire new skills and keep up to date with new trends and policies.

You will be required to agree what ongoing learning you are going to do in the first year after achieving your Wood Badge with your Training Adviser before you can be awarded your Wood Badge. It then becomes your line manager’s responsibility to monitor and agree your ongoing learning.

Ongoing learning can be any number of things. In essence any training, learning or development that you complete and can then use in your Scouting role is appropriate to count as ongoing learning. For example:

  • The maintenance of a current adult first aid qualification/first response certificate
  • A District Commissioner attending a County recruitment workshop
  • Any of the supplementary modules, for example Facilitating (28) or Presenting (29) if they are not part of the minimum training requirements for your role.

Your Training Adviser will be able to give you more support and advice on courses, qualifications and other Scouting activities that may count as ongoing learning

Mandatory ongoing learning

Although the ongoing learning hours you are required to complete each year can be any number of things, there are also some specific ongoing learning requirements which all Managers and Supporters must complete.

Any member who holds an appointment for which Safety and Safeguarding training is completed as part of Getting Started is required to keep it up to date. This training must be renewed every three years.

Adult Personal File for Managers and Supporters

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