Automated email for non-compliance suspensions

Suspension from Scouts for [Full Name] – Safety and/or Safeguarding learning not completed

Dear [Full Name]
Membership number [membership number]

We’ve recently sent you reminder emails letting you know you need to complete your Safety and/or Safeguarding learning. Unfortunately, this learning still hasn’t been fully completed. 

We’ve now suspended your membership with Scouts.

This is in line with POR rule 16.7 and we hope it’s just a temporary measure while you complete the learning required for your role.

Your suspension will be kept in place until you’ve done the learning that is required for your volunteer role (and it’s been recorded on My Learning). When it’s done, your suspension will be lifted within 24 hours. 

Keeping young people safe is our number one priority at Scouts, so you must not attend Scouts and Scout activities (in person or online) until your suspension is lifted. For more information, see the Notes for a person under suspension, which also includes information about the support available. If you are the parent of a youth member, please speak with your Lead Volunteer or Suspension Lead. 

Completing your learning is very important, as it helps protect young people and yourself. You can access and complete your learning online - if you need help signing in to the digital system, you can use our quick start guide. If you need any further support to complete this learning, please contact your Team Leader, Lead Volunteer or Volunteering Development Team in the first instance, or you can contact the Support Centre.

As you'll understand, as Scouts, we have to keep our young people and volunteers safe. The decision to suspend your role hasn’t been made lightly, and we understand this can be difficult news. 

We hope we can get you back to volunteering as soon as possible. 

Best wishes,

Ian Hill
UK Lead Volunteer for Safe Scouting
Scouts

Jack Caine
UK Lead Volunteer for People
Scouts

Suspension from Scouts for <Known as name> <Surname> - Disclosure expiry

Dear [Full name]
Membership number [membership number]

We’ve recently sent you prompts and reminders to complete your criminal record check application, but to date, it hasn’t been completed. Completing your criminal record check is very important, as it helps protect young people and yourself.  For more guidance, please see Completing criminal record checks. 

We have now suspended your membership with Scouts.

This is in line with POR rule 16.7 and we hope that this is just a temporary measure while you complete the criminal record check process.

To resolve your suspension, you need to complete the criminal record check application that’s required for your role that’s still outstanding. 

If you need any support in completing your criminal record check, please let your Team Leader or Lead Volunteer (who we have copied in) know.

Your suspension will be kept in place until you’ve done this. When it’s done, your suspension will be lifted within 24 hours.  

Keeping young people safe is our number one priority at Scouts, so you must not attend Scouts and Scout activities (in person or online) until your suspension is lifted. For more information, see the Notes for a person under suspension, which also includes information about the support available. If you are the parent of a youth member, please speak with your Lead Volunteer/Suspension Lead. 

As you'll understand, as Scouts, we have to keep our young people and volunteers safe. The decision to suspend your role hasn’t been made lightly, and we understand this can be difficult news. 

We hope we can get you back to enjoying Scouts as soon as possible. 

Best wishes,

Ian Hill
UK Lead Volunteer for Safe Scouting
Scouts

Jack Caine
UK Lead Volunteer for People
Scouts