Help for approvers
Read through our guide for approvers to learn more about approving census returns.
Group Scout Leaders approve their sections and the Group is approved by the District Commissioner. The Group can’t be approved until the Group’s section returns have been approved by the Group Scout Leader and the location is set for all sections; or the section has been closed
The District Explorer Scout Commissioner approves Explorer Scout Units returns, and the District return is approved by County/Area/Region Scotland Commissioner. The District return cannot be approved until all of the Groups within the District and any Explorer, Network and Active Support Units returns have been approved.
County/Area/Region Scotland sections, including Active Support Unit returns are approved at this level and are themselves approved at Country or Region (England) level as appropriate. The County return cannot be approved until all of the Districts within the County and all the County Active Support Unit returns have been approved.
Once you’re happy that the return is correct, use the buttons at the bottom the page. If you wish to approve the page, select ‘These figures are confirmed as final’ and click the 'Save Changes' button. At this point, you can select to return the form to be amended. Please note, that you won’t be able to approve until 31 January. There’s validation on certain elements on each return and the return can’t be approved until all validation is passed.
When you click on the section you wish to close, below the links to View and Edit Return, there’s a heading called Status of Census Return. There’s a drop down box here which’ll allow you to change the status from Unapproved to Closed. Please note that this isn’t available if there’s any data in the section return.
Closing a Group is done in the same manner but isn’t possible if there’s any data in the Group or any of the section returns for that Group. Please note that the status ‘Closed’ means that the section or Group is no longer active. This status should be used if there are no members in that section or Group. If a section or Group is marked as closed, please make sure it’s closed on Compass as well. The Scout Information Centre can help you with this.
From mid-January passwords will be sent out to you. On 21 January, the census site will open and 31 January is the official census date. The site will remain open for you to enter information through until 28 February by which time all data must have been submitted and approved. Approval of figures won’t be able to be undertaken until 31 January, and it’s common for local districts, counties, areas and regions to set cascading completion deadlines in advance of 28 February, so please check locally.