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Sharing data with third parties

A list of the most common third parties we share personal data with. This is not exhaustive and acts as an example, however The Scout Association ensure that where data processing may include a third party, the data subject is informed, this is usually at the point data is captured:

Category of Third Party Third Party Data Category Purpose
Authorities/Agencies/Police LADO Personal and Special Local Authority Designated Officer information requests/transfers
Authorities/Agencies/Police Statutory authorities Personal and Special Statutory information requests/transfers
Authorities/Agencies/Police Police Personal and Special Police information requests
Data Capture and communication Survey Gizmo Personal Surveys and application forms
Data Capture and communication SmartSheet Personal and Special Surveys and application forms
Data Capture and communication CJSM Personal and Special Secure email service (Criminal Justice)
Data Capture and communication Egress Personal and Special Secure email service (general)
Data Capture and communication Dotmailer Personal Outbound emailer
Data Centres Rockford - SysGroup Personal and Special Data Centre Hosting
Data Protection Compliance Information The Compliance Space Personal To record information related to Scouts obligations under the Data Protection Act 2018. This includes information about those submitting data subject rights requests.
Events and bookings Cinolla Personal and Special Scout Adventures and Venues commercial platform
Events and bookings Aventri Personal and Special TSA events management software for all major events
Fundraising Raisers Edge Personal Fundraising platform
Fundraising Charity Checkout Personal Payment gateway for all online fundraising transactions
Heritage Axiell Calm Ltd. Personal Heritage Archive Collection Management System
Membership Management Advanced Personal and Special Management and maintenance of the membership platform
Membership Management Online Youth Manager (OYM) providers of Online Scout Manager (OSM) Personal and Special Inform OYM of Scout members whose accounts require temporary or permanent suspension.

Through the OSM platform, TSA will gain access to personal data of youth members and their parents/guardians as part of safeguarding case management. This will be via the consent of the Scout groups who control this data.
Printing Ruddock Personal Awards certificates printers
Professional Services Black Penny Consulting Personal and Special Data Protection Officer Services
Professional Services OneTrust Personal Management of Subject Access Requests
Professional Services Law Firm Personal and Special The provision of legal services
Professional Services 360 Resourcing Personal and Special Applicant Tracking System used as part of acquiring TSA staff
Professional Services Financial Accountants Personal To provide financial accounting audits of TSA and its subsidiaries


Girling Hughes Associates Personal and Special Quality assurance and compliance for Safeguarding records

Service Support

Mole Valley Personal and Special Out of hours helpdesk
Service Support Live Agent Personal Info Centre service desk
Service Support Microsoft Personal and Special Provision of TSA core data repositories such as: Teams, SharePoint and Exchange
Service Support Zendesk Personal Zendesk is used as the Info Centre and Scout Stores service desk
Vetting and Disclosures Pacific Solutions Personal and Special Management and maintenance of the Safeguarding Archive
Vetting and Disclosures OLM Systems Personal and Special Management and maintenance of the Safeguarding, Safety and Vetting platform
Vetting and Disclosures Atlantic Data Ltd Personal and Special Disclosure management services
Vetting and Disclosures Access NI Personal and Special Criminal records checks (NI)
Vetting and Disclosures Disclosure and Barring Service Personal and Special Criminal records checks (England and Wales)
Vetting and Disclosures Disclosure Scotland Personal and Special Criminal records checks (Scotland)