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Recording Scout meetings

Recording Scout meetings

As face to face Scout meetings has moved to digital, you may be using different tools and methods to continue to provide an excellent programme for young people including camps, training sessions for volunteers or team meetings.

You may be tempted to use the record button that is available on many of the platforms, but before you do it is important that you consider some important elements first.

Purpose

1. Consider what the purpose of recording the meeting will provide?

2. What will you do with the recording?

3. Would you normally record this meeting if it was face to face?

When considering if you are going to record a meeting it is important that you are clear on the purpose of the recording. Here are some examples –

  •  You are running a virtual camp this weekend, you decide to record the campfire session so those who could not join at the time can watch it back later.

  • You normally record the face to face executive meeting to listen back to type up the notes, you decide to use the record button on the platform you are using as you are now meeting virtually.

Recording a meeting for ‘safeguarding reasons’ or ‘just in case something happens’ is not a reason to record sessions, there is no clear purpose and could be considered as surveillance of individuals.

Consent and transparency

Based on your purpose, you will need to ensure that you are transparent with the young people, parents/guardians/carers and volunteers and you will also need to gain their consent to be recorded.

You would apply the same principles you would if you were filming or taking photos at meetings or events.

Retention and storage

Consider how you will store and distribute the recording, based on the purpose how long do you need to keep the recording for? Make sure that this information is shared when you gain consent.

Terms of use of platform

Do make sure you read through the terms of use of the platform you are using regarding recording and your use of the recording must be in line with their terms of use.

Yellow Card

Our code of practice (also known as the Yellow card) sets out guidance for all adults in Scouts

Read it here >

Additional advice

Further advice and information on GDPR 

Find out more