FAQs - Planning a safe and enjoyable programme
We will keep this page up to date with frequently asked questions about Preparing and running a socially distanced Programme
We will let our members know when and how face-to-face Scouting can restart safely, but each section can decide when the time is right for them following conversations with their leaders, parents and young members. This must follow the restart framework and the colour-coded readiness level.
Yes, all leaders will need a valid DBS so that they can take part in face-to-face activities. However, for anyone who's DBS has expired during this lockdown period, there will be a 90 day period for outstanding DBS checks to be completed.
Generally, nights away activities cannot take place until we have reached the green readiness level, but some governments across the UK may allow limited camping at the yellow stage. For example, NYA in England have indicated that this will be possible, but in Scotland and Wales this is not planned. Detailed guidelines for Covid safe camping will be issued later. It is still likely that indoor residential trips will not be allowed until Green readiness level is reached.
Yes, but this must follow the guidance and not have any element of nights away included.
Yes, Explorer Scout Young Leaders are able to return to face to face scouting. You will need consent from their parent or carer before they take part in any of these activities, separate to any consent which has been given for activities with their Explorer Scout Unit.
If the government announce local lockdowns then all face to face Scouting activities within the lockdown areas must stop, as well as any travel in or out of this area. Virtual Scouting activity can continue or recommence while this local lockdown is in place.
Yes, so long as you follow the restart framework and get your risk assessments for restart approved.
Your District Executive or District Commissioner must appoint someone to do this. The member must have a full role on Compass, and the decision for them to take on this task must be noted in the relevant Executive Committee minutes. If they do not currently have a full role, they will not be approved by the online system. The risk assessments for Explorer Units can be approved by someone nominated at District level. Activities for District or County/Area/Region need to be approved by an appointed person at the next level up.
Similarly, if your Group does not have a GSL, approval must be given by a member from District level.
No, you will need to get reassessed as per the permit process. Your assessor will work through this with any permit candidate.
Some adventurous activities will be suitable and available to be used within a socially distanced scout programme. You will need to consider accessibility for this activity, as well as the impact this may have on emergency or support services if an incident was to happen.
Yes, all Scouts activities need access to First Aid, with First Response being the minimum. For those who's training has expired during this period, they will be offered an extension on this. It is not yet safe to run First Aid/First Response training courses, as the training currently requires members to demonstrate a number of skills which would not be safe to perform. Further information can be found here.
Government guidance must be followed at all times for activities such as this. Any adult training will need to be approved and supported by your Line Manager.
Adults aged 18 to 25 that wish to undertake programme activities should still complete relevant risk assessments and request approval to return (in accordance with the relevant readiness level and the framework). However, group sizes must be in accordance with relevant Government guidelines, not youth member group sizes.
In most cases, suitable alternatives are available online and these should be used instead of meeting face-to-face. As the restrictions on movements and social distancing ease, face to face meetings can restart, but this should be where other options are not available or suitable for the individuals involved. In each case, the government guidance on adults meeting socially must be followed and your line manager must also be aware of these activities and supportive of them going ahead.
Yes, but how you keep groups separate, and implement relevant social distancing rules within each group should be part of your risk assessments. Young people from the different groups cannot move between groups. Rules about adults operating with different groups vary nationally so check local rules.
Volunteers can help with other sections on different days in all UK nations.
In England, volunteers can help with more than one section in a day, or with different groups from one section.
In Scotland, adults cannot work with more than one group on the same day.
Check national rules.
Yes, there are no restrictions connected to your work roles. You should be taking your own precautions if you believe you may have been exposed to COVID-19, and not attend other activities.
Food and drink can be consumed during meetings, but you should document how you will ensure that it is prepared and consumed safely in your risk assessment – including hand washing arrangements and how you’ll safely distribute food.
The different UK governments have approved different sizes of groups for different activities to ensure that a wide range of activities can resume after lockdown in a safe way. So different group size rules apply in different circumstances. Scouts follow the guidelines established for youth activities.
So long as your shelter is not fully enclosed, so the sides are open this can be used as shelter. This need not be just for emergencies; you can plan to use the space under the shelter even if the weather is fine.
Staying 25 metres apart when multiple groups are at the same outdoor location helps to prevent groups mixing with each other, and makes it clear that each activity is separate.
Yes, provision for toilet facilities during meetings is something you need to consider and plan for. If you are meeting in an outdoor space next to your hall you can use the toilets inside but you must consider the usage and cleaning requirements. Whilst at Amber, you must ensure that the use of the toilets doesn’t lead to unnecessary time indoors.
We can’t guarantee when international trips will be possible again, so anything booked at this stage may be liable to cancellation due to restrictions from the UK, or abroad. Speak to your trip providers and insurers to find out whether you would be covered for a cancellation in these circumstances before booking your next trip.
The disclosure process was restarted on the 7th July 2020, at which point the 90 day window for members to complete outstanding checks started. Within the next 90 days, their application must be with the relevant disclosure service for processing. The earliest date for suspensions to start is the 5th October 2020.
The Scouts are not starting the suspension process until 5th October, so we would encourage you to start looking at who needs a disclosure or recheck, and start that process soon.
The suspension process may have started before face to face scouting resumes and we will monitor any local lockdowns.
You need to follow the relevant national government guidance.
In most cases, two metres is still the appropriate distance to consider when selecting and planning activities.
NYA and other youth guidelines recommend keeping groups consistent from week to week if you can, but this is not a hard and fast rule. Practically, if groups are rotating around activities from week to week you are likely to want to keep the groups consistent so that young people don’t repeat activities. Too much group swapping makes rota management very difficult.
Yes, but this should be personal items only, like water bottles. Members should not be bringing items to contribute to the group, such as recycled materials for crafts. Craft activities like junk modelling would work better as online meetings in our blended programme approach.
Yes, items will inevitably need to be sourced, but thinking through how they can either be quarantined for a period of time or cleaned prior to use in order to reduce risk should be planned into the preparation for the session. Keeping craft material in its packaging until you get to the venue will help.
Yes, they can attend both.
This would depend on the 'physical barrier'. Benches, rope etc. are not acceptable as a barrier - the barrier will need to be more substantial.
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This guidance has been developed with volunteers but we know it can improve. If you have any suggestions on how to improve it to help meet the overall framework for safe face to face Scouts please share this here.Feedback