Frequently asked questions relating to the UK Contingent attendance at the 25 World Scout Jamboree.
Updated: 19 June 2022
Insurance and Terms & Conditions
The team at Unity have sourced an insurer to provide travel insurance. This will include cancellation cover for participants who are unable to travel due to Covid-19 related issues, covering flights and accommodation.
Event cancellation insurance cover (this relates mainly to the participant fee that is paid to the event organisers, plus other costs required to deliver a great participant experience) can be sourced for all the normal risks, with the exception of the event being cancelled due to any Korean Government restrictions prohibiting travel due to Covid-19.
We will continue to identify an insurer that can cover event cancellation, including Covid-19 related risks, but this may not be possible given Unity can only access what is reasonably available on the market.
The insurance that can be secured means that participants will be covered for all ‘normal’ travel related risks, but there currently remains some exposure if the event is cancelled due to Covid-19. If the event is cancelled due to Covid-19, individual liability (the amount you are at risk of losing) would be:
- a maximum of £1,400 for those paying the full fee (this applies to young people and Unit Leaders)
- a maximum of £1,400 for members of the UK Contingent Management Support Team & for the International Service Team (IST) paying the full package
- a maximum of £1,083 for those only paying the IST base fee
Our update on insurance is based only on the UK Contingent element of the fee- £3,495 with the liability being £1,400. We are aware that Units may add on an additional fee for training events, clothing etc.
This element of your fee is not covered by our insurance policy. In the event of the 25WSJ being cancelled many of these training events would have been completed, clothing will have been worn etc. and it is therefore unlikely that insurance will cover these costs. You would need to speak to your County / Nation through your Unit Leaders to understand what part (if any) of this ‘Unit Cost’ would be covered by insurance.
The £1,400 liability covers set aspects of the 25WSJ fee. You will need to speak to your District / County / Nation about the conditions of any funding they allocate especially around event cancellation due to Covid-19.
The £1,400 liability is the maximum amount in relation to the UK Contingent Fee (£3,495). We are aware some Units add on a training fee, however the position around insurance cover for that element sits with your Unit’s County / Nation.
Example. ‘Unit ABC’
UK Contingent Fee - £3,495
Unit ABC Fee - £500
Total paid - £3,995
Our insurance only covers part of the £3,495. The £500 is the responsibility for Unit ABC
There is support and guidance you can give your local units on how they can do more feel secure in their position as they plan their attendance.
- Participants (and by extension, parents of young people) may wish to explore personal insurance options for event cancellation due to Covid-19 that are available on the domestic insurance market (similar to taking out insurance for a family holiday or a school trip), which they may wish to take out to reduce their potential personal liability.
- Participants will also want to be clear in any fundraising activity they undertake that any money raised would be used to cover their personal costs for the trip in the unlikely event of a cancellation. More guidance will be shared on this soon.
- It will be possible for any participants currently planning to attend the 25WSJ to withdraw at no cost to them by 5pm on the 31 March 2022.
- Any County/Nation and British Scouts & Girlguiding Overseas will be able to reduce the number of Patrols before any further payments are committed. This should be done by emailing firstname.lastname@example.org. You may however have young people on a waiting list.
- As a Unit / County / Nation, consider how you would manage any local fees added in the event of cancellation.
Our terms and conditions are public for all members of the condition to see. You can find them here. These apply to all members of the UK Contingent.
Absolutely, when we get it we’ll update the resources page and inform you.
Information: To help track and manage this FAQs page, we've added a question reference ID, allocated in sections, and we've also added an Archived FAQs section at the bottom of the page, for expired responses.
100 -> Insurance and Terms & Conditions
200 -> General
300 -> Fees and Travel - Units
400 -> Adult Support - Unit leadership teams
500 -> International Service Team
600 -> Health and Wellbeing
We know there is a lot of terminology used within World Scout Jamboree's so hopefully this should help clarify. There is one Contingent that attends from the UK Scout Association and this is called the 'UK Contingent'. The UK Contingent, is made up of a number of 'Units' from across the UK, these come from our counties, nations and British Scouting Overseas, as well as some members from Girlguiding. Whilst a county or country might have a number of units attend they are not classed as a 'Contingent' (after-all, we are one UK Contingent). A unit is made up of four adult volunteers and 36 young people. A patrol is a smaller group within the unit and this is normally nine young people and one adult volunteer. The Contingent also includes adult support members in roles on the International Service Team (IST), Contingent Support Team (CST) and Contingent Management Team (CMT).
We've been working with Counties / Nations and British Scouting overseas to determine the size of the UK Contingent. On top of this we've been working alongside the WSJ organisers and the travel provider; this process is now complete and you can find out how we went about deciding the size of the c90 units. We want to ensure that young people and adults who are part of The Scouts here in the UK can Think big. Dream wild. Act together.
The Contingent Management Team (CMT) is a group of 17 volunteers and two members of the Events Staff who plan and organise the World Scout Jamboree journey for the UK Contingent. Everything from shaping the overall experience to buying the contingent kit.
Fundraising’s a great tool to raise money for your unit. Read The Scouts FAQ guide to get you started on your fundraising adventure. We will have a fundraising hub launched very soon.
All Unit members (Participants and Leaders) will be provided with either a Scout shirt or Girlguiding shirt depending on which organisation they are a member of. We will also provide all members with two UK Contingent neckers. One necker was handed out to Unit Leaders (February 2022) with the other being sent along with all kit in early 2023.
Fees & Travel - Units
For IST related Fees & Travel questions, please see the International Service Team (IST) section below.
The UK Contingent fee for participants and Unit Leaders is no more than £3,495.
We’re pleased that we've been able to maintain the fee at the same level as the 24WSJ. This is something we’re proud of in light of the challenges the global pandemic presents.
Remember that Counties, Nations, British Scouts Overseas and Branches may need to add to this fee to cover things such as training, preparation events and other logistics, locally.
We've committed that this is a no more than fee. If we’re able to reduce the cost further, we are committed to passing on these savings.
We suggest that those with an interest start thinking of ways they can fundraise, access grants and do what they can to start building their own ‘Dream Fund’ and – even better still – how they’ll help others either locally or further afield.
We really don’t want money to be a barrier to anyone being able to participate.
You can find out full details about fees including the fees for IST and the Contingent Management Support Team on our The big reveal: fees and funding for 25WSJ webpage.
Schools from Northern Ireland and Scotland return fairly sharply after the 25 World Scout Jamboree.
We're aware of the school holiday dates across the whole of the UK and this is part of our planning for any pre or post event. We'll working to ensure young people and volunteers are not missing the start of the new school year.
Interestingly for this WSJ we will stagger our travel dates. One of the reasons for this is so we can provide exciting pre/post events that would not be possible if all units travelled at once. (School dates and flight capacity are also reasons that make it difficult to all travel within 24 hours.)
Some units will do their additional activities before the jamboree, some after and some split, but we can confirm you will not be away more than three weeks (and probably a few days short of this). As a result we cannot yet confirm any one unit’s exact dates until later on in our journey.
The dates for the actual 25 World Scout Jamboree are: Tuesday 1 – Saturday 12 August 2023.
We know everyone is keen to get dates in the diary and find out plans for travel. We can’t wait to share these with you. We are working with our travel providers on plans for all 90 units. Flight schedules become available approximately 1 year in advance of departure, once we have bookings confirmed we will communicate with everyone. This is likely to be Autumn 2022.
The 25 World Scout Jamboree is planned for the summer of 2023, given this, we have the best possible chance of this event going ahead. The World Scout Jamboree (WSJ) Organising Committee are working hard to ensure that the event will proceed as scheduled and are putting in place plans if certain restrictions still remain. The UK Contingent’s Leadership Team are working closely with the organisers around their plans.
As a UK Contingent we're looking at travel and insurance policies and if these are secured we will update participants and their supporting Counties / Nations / British Scouting Overseas
It is your responsibility to ensure that you are eligible to enter South Korea at the time of the 25 World Scout Jamboree. This includes any vaccination requirements or visas for South Korea, or any country through which we are obliged to transit through.
We'll be sharing details of plans for the period before and or after the 25 World Scout Jamboree at a later date when we've researched the options, been able to consult more widely (especially with young people) and been able to cost the alternatives. Being hosted in hosts' homes overseas is no longer permitted under Scouting Policy Organisations Rules (POR).
Adult Support - Unit Leadership teams
Many people who've been to previous World Scout Jamborees' – whether adults or young people – happily talk about a "life changing experience". You will see new things, meet new people, be immersed in the true worldwide family of Scouts. One of our objectives is to ensure everyone who is part of the journey grows as a person and recognises that change – bringing back new skills and ideas to make a lasting impression on their local scouting and community.
We're planning a range of ways to keep Unit Leaders up to date with information, enable access to training and advice and have the opportunity to share ideas, questions and best practices with others. Details will be sent to Unit Leaders and highlighted on the within the UK Contingent pages of the Scouts website.
International Service Team (IST)
Dates of IST travel will be dependent on your choice of options and whether you choose to attend our Pre-event and/or participate in any of the Travel Places Additional Tour options.
The dates for the actual 25 World Scout Jamboree are: Tuesday 1 – Saturday 12 August 2023. We currently understand that IST will be required on site from Sunday 30 July – 13 August 2023. Flights are typically overnight and IST will depart and arrive back in the UK on the day either side of these dates (if no other IST package options are taken up).
For those attending the Pre-event you are likely to depart the UK on 26 July, arriving in Seoul on 27 July.
For those not attending the Pre-event, your likely departure date from the UK is 29 July, travelling directly to site.
All IST will depart from the 25WSJ site on 13 August. Those who have chosen the UK Contingent travel package, but not joining a Travel Places additional tour, will fly out from Korea on 13 August, and arrive back in the UK on 14 August 2023.
Please note, you may not be told your role in advance of the 25WSJ.
For more information, please refer to 'The 25 World Jamboree (25WSJ) site and International Service Team (IST) roles' page, on the IST Hub, for more information.
The first opportunity for us all to be together will be at the IST Weekend in June 2022, followed by the ‘All Adults Weekend’ in May 2023. Although attendance at these weekends isn’t mandatory, we would encourage attendance to help with meeting and getting to know your fellow IST, and to ensure you are fully informed on all the important information we will be sharing.
In addition, we have formed you into local IST Crews, for you to meet up in the build-up to the 25WSJ, and hope that you will arrange meetings and social events to support one another too. More information can be found in the IST Crews and Networking page on the IST Hub.
Details for locations of all IST Crews can be found on the IST Crews and Networking page within the IST Hub.
We understand circumstances change and we are happy to support you in finding you a new Crew or Unit to support. Please send us a massage to detail the change you’d like via to the IST Support Portal, and we will be in touch.
We will be contacting all those over 17½ (in stages between April and June 2022), to inform them when their role has been added to Compass, with details of any additional steps they may need to take. Information on mandatory requirements for the role, that all IST need to undertake, can be found in the ‘Preparing to grow in your role’ area of the Scouts website.
For those currently under 17½, roles will be added only after you turn 17½, meaning for some younger IST your role will not be added to Compass, and you will not be able to complete your training, until early 2023. We will contact you at the point we are able to add you to the system.
On turning 18, you have a few options, such as becoming a Network member or taking on an adult volunteer role. Either of these options will give you a membership number.
However, for your International Service Team role within the UK Contingent, you will require an adult volunteer role, and to have completed a DBS check, as well as completing your 'Getting started training' modules, as a minimum.
IST Payments and options packages
The next payment is due by 12 June 2022. As part of this payment deadline, IST are required to select the options that make up their 25WSJ package. Please note: option selections will impact the payment fee needing to be made in May.
IST will be emailed before the deadline, with details on how to select options and make the next payment. Please note: once selected, these options cannot be changed.
We have a section in the IST Hub, detailing what you need to know about fee package options, grant funding, payment deadlines and fundraising ideas & support. You can access the section here.
Payments can be made at any time so long as the minimum payment schedule requirements are met. After 12 June 2022, you can make additional payments at any time using the bank details on provided in the Fees, options and fundraising page on the IST Hub.
Important: You must always quote your unique payment reference on bank transfers. All IST will receive an email containing their unique payment reference number after choosing their options.
Our bank details and your payment reference can also be used by other organisations or people who want to make payments on your behalf.
Take care when making payments by bank transfer, verify the bank details if your online banking allows this, and make sure you quote the correct unique payment reference.
IST attending the Pre-event are likely to depart* the UK on 26 July 2023, arriving in Seoul on 27 July. You will have two full days in the capital, and depart Seoul for the 25WSJ site on 30 July.
*Please note: We will not be able to confirm the departure date for those attending the Pre-event until after flights are able to be purchased from the airlines.
You can find more information about the different options on the Pre event and travel options page on the IST Hub.
Yes. All IST will pay the base fee, and can then add any mix of the other options on offer, as desired. If you want to add the UK Contingent Travel option, but not the Pre-event option, you can do this. We will ask you to confirm your final choices before the May 2022 instalment is due.
You need to choose your options by 11.59pm on 12 June 2022, when you make the next fee payment.
You can find more information about the different options on the Pre-event and travel options page on the IST Hub.
No, the UK Contingent travel package is for return flights from/to a UK main hub airport only. Travel dates are booked based on you chosen package options, so whether you are just attending the 25WSJ, attending the IST Pre-event and/or participating in one of the Travel Places Additional Tour options.
If you wish to do further independent travel you will need to select the self-travel option.
You can find more information about travel in the Pre-event and travel options page on the IST Hub.
Travel to/from the 25WSJ site, during the event arrival and departure dates for IST, is provided by the Jamboree organisers, from the official entry/exit point for the 25WSJ, Incheon international Airport (ICN) only.
More details for this can be found on the Pre-event and travel options page of the IST Hub.
The IST core kit included within the base fee includes UKC necker x2, UKC badges x2, World Scout badge, Union Flag badge.
For more information on what is in the ‘Enhanced kit’ package, that will give you everything you need to be Jamboree ready, please read the details given in the IST Fees, options and fundraising page.
IST can collect the first of their neckers at the IST Weekend in June 2022. All other kit will be issued to IST in 2023.
The first opportunity for IST to receive their UK Contingent necker will be at the IST Weekend in June 2022. We’re encouraging all IST to attend that weekend, however, if you are unable to attend, you can arrange to have your necker collected on your behalf, by someone who is attending.
IST not attending can let us know a nominated person to collect their necker for them, when completing the IST Weekend non-attendance form.
IST Weekend - June 2022
We strongly encourage people to attend the IST Weekend, to gain the most from the networking and information sharing opportunities that this event will offer, but it is not a mandatory event, so if you cannot make it, don't worry. We shall be making as much of the information from the weekend as possible available for people, to view after the event, so you won't miss out on any important information.
All IST members are able to arrive on the Friday evening, from 6:00 pm, but should note that there is no official program planned for the Friday.
IST will be camping, in tents. You will need to provide your own tent or share with someone who can bring a tent, noting that over and under 18’s must not share.
No motorhomes or caravans will be allowed on site.
If you are travelling from overseas/outside UK mainland, please let us know on the IST weekend registration form, and we will be in touch about how we can help, if needed.
Catering on the IST Weekend will be provided from Saturday lunch through to Sunday breakfast, with a ‘grab and go’ lunch available on Sunday, for those who request it.
For those taking up the option to camp from Friday evening, there will be no catering provided on Friday night, but we will be offering a light breakfast option on Saturday morning.
For more information as it becomes available, please check out the IST Weekend – June 2022 page on the IST Hub.
Yes. All IST members are welcome and encouraged to join these events.
We have now issued the initial joining information for the IST Weekend, which can be found on the IST Weekend page of the IST hub.
All IST should ensure they have read the email sent and let us know if they are attending the weekend or not, by the deadline of Friday 20 May 2022. Further information about the weekend will be sent out to all those attending, in early June.
Please also see the latest information on the IST Weekend - June 2022 page of the IST Hub, where additional FAQs have been provided in the 'Questions?' section of the event information page.
IST Grants and Dream Fund
IST applications for the UK Contingent Dream Fund are now closed with outcomes already communicated to successful applicants. You can find additional information about other grants and fundraising on the IST Hub. This will be continuously updated as we generate new ideas or have further information to share on grants.
IST applications for the UK Contingent Dream Fund are now closed, with the outcomes already communicated to successful applicants. We do however recognise that circumstances change, and we are currently looking at opportunities to provide an additional window for applications in 2023.
This information will be shared on the IST Hub, via social media, the IST Facebook group and via email, nearer the time applications are open.
We are currently looking into the opportunity for members of Girlguiding who are IST to apply for grants. If confirmed we will communicate this to those members of IST impacted. In the meantime, check out the IST fees and fundraising page for other grants available to Girlguiding members.
Health and Wellbeing
Scouts is an inclusive organisation. As such the UK Contingent has set itself the target of being the most diverse and inclusive contingent to date. We aim to work with young people and adults to ensure we're representative of the communities we come from. The best person to understand how you can contribute is you along with any professional person who supports your physical or mental health where appropriate.
Got a question?
If you have any questions that aren't covered here, please drop an email to email@example.com so we can gather them all together and understand the issues that matter to you.
The following questions and answers are no longer current, as are responses to past actions and events of the UK Contingent for the 25WSJ. They have been retained for historical reference only.
[Qn.104] Can I withdraw given this (March.22 Insurance) update and receive a refund?
It will be possible for any participants currently planning to attend the 25WSJ to withdraw at no cost to them by 5pm 31 March 2022. You should notify your Unit Leader regarding this. For IST, please email firstname.lastname@example.org.
[Qn.401] Recruitment dates for Unit Leaders
The UK Contingent allocated Units back in June and resources for recruitment were sent out locally at the end of June. Recruitment was able to start at any time from 1st July 2021 and should be completed by the end of September 2021. Please check in with your local key contact.
[Qn.402] Recruiting diverse Unit Leadership teams
Our Vision is to make this the most inclusive UK Contingent to attend a World Scout Jamboree and we've been publicising each of the roles widely to attract as broad a set of applicants as possible. We've shared this ambition too with our colleagues in the Counties / Nations / British Scouting Overseas who will recruit the unit leadership teams. The first step is to make sure you apply and then be ready to show your skills and enthusiasm to make the Unit journey the best.
[Qn.403] Applying for a Unit Leadership role during University
The unit leadership roles require two years of work to plan, prepare and deliver the 25 WSJ experience for young people. If you're moving away for University, you need to think about where you will be involved in Scouting and how where you can best contribute.
[Qn.404] Steps once Unit Leaders have been selected
First of all well done! We've prepared a checklist for you. There are a number of important steps you need to carry out including uploading to compass and letting us know who has been selected. Read about the the process.
[Qn.405] Girlguiding volunteers as Unit Leaders
Our friends in Girlguiding UK are being invited to form a number of patrols to be part of the UK Contingent. Details of the process for selecting the leaders for these patrols will be issued by Girlguiding HQ. It's best to speak to your local Girlguiding team.