Moot Frequently Asked Questions

The 16th World Scout Moot was originally due to take place from 19th to 30th July 2021, however due to COVID-19 the Moot planning team along with WOSM, and Scouting Ireland made the decision to postpone until summer 2022. The decision was made to ensure the safety and wellbeing of all attendees. 

The organisers have confirmed the Moot will now take place from Monday 18th - Friday 29th July 2022. The UK Contingent will be offering pre and post event experiences around those dates too. You can read a breakdown of dates and events on the At the Moot page.

The theme for this Moot is le chéile (leh kay-la) which translates to ‘together’. There is an old saying in the Irish language; “ní neart go cur le chéile” which means “there is no strength without unity”. The Moot will bring together thousands of Scouts from across the world, to share cultures, learn from each other and gain new skills. 

Members of The Scouts aged between 18 and 26 can attend as participants. This means participants will have been born on or between 19 July 1995 and 18t July 2004. A hard working squad of Scouts and Guides as International Service Team (IST) aged 27 and over (born on or before 18th July 1995) will also attend and make the event happen.

We ran two rounds of applications for both Participants and IST and these are now both closed.

Good question! At the moment we know the Opening Ceremony will take place in Dublin city centre. After that participants will join their international 'tribe' of 40 participants, split into four patrols. Participants will spend six days on trails all across the Irish countryside, exploring the community, culture, adventure and nature. There will be more than 30 trails to choose between across the island of Ireland.

After that, all participants will come together at the Base Camp in the grounds of Malahide Castle for four more days of activity and programme.

We are delighted to confirm there will be no change to the base fee following the postponement, and they will continue to be: 

• £995 per participant 
• £895 per International Service Team (IST) member 

We’ve worked hard to reduce costs and provide value for money, so we’re delighted that we’re able to offer base fees of under a thousand pounds. Information on how your money will be spent is detailed in the breakdown of costs section.

For more information check the Fees and Payments pages of our website.

The Irish organisers are working hard to ensure that the event can still go ahead and are putting in place plans for if certain restrictions are still in place. By moving the event to summer 2022, we have the best possible chance of the Moot going ahead. We are working closely with the Irish organisers around their plans, mitigations they have in place and when money will be spent.

Insurance providers are at present unwilling to provide policies to insure against COVID-19-related event cancellation risks, so in the unlikely scenario of event cancellation we cannot guarantee that 100% of the monies paid by members to the UK Contingent will be returned to individuals. However, we do plan to spend conservatively and cautiously, continuing to monitor the risks, so that should the event need to be cancelled we can reclaim as much UK Contingent money as possible, and return all leftover funds to our members according to a distribution strategy designed to be as fair as possible to all members. The UK Contingent would never seek to take any profit or surplus from an event cancellation scenario, and would work carefully to ensure that lost personal funds are kept to an absolute minimum.

Moot UK Contingent Registration Terms and Conditions (Sep 2020)

If you have any concerns around finances or paying on time, please do get in touch with the team for an informal conversation on moot@scouts.org.uk

Head over to the Fee's and Payments section of our website.

Everyone who applied for a grant from our Inclusion Fund for World Events has had an email advising of the outcome of your application. For successful applicants, this email will tell you the grant amount and provide your payment plan. The grant will automatically come off your account, so you will pay less per payment.

Yes, the travel option on your registration is just to give us a rough idea of how many people may want to take up that add-on. You can change your mind up to the add-on deposits being due in August 2021. We hope to provide more information on travel logistics before that point.

Withdrawals 

Our goal when dealing with withdrawal requests is to always try to support people to remain within the contingent.  

Where a withdrawal request is due to financial matters, this may include deferring payments, implementing payment plans or assisting with applications for grant funding. 

Where a withdrawal request is due to a change in medical circumstances, this may include working with you to ensure that a support plan is in place to allow you to make the most of your Moot. 

If you still wish to withdraw from the contingent even after we have attempted the above mitigations, you will be asked to complete a withdrawal request form. Once this form has been received your place on the Moot will be cancelled. 

Refunds 

We are only able to consider refunds in cases where there is a demonstrable and specific reason as to why you can no longer attend that was unforeseeable at the time of registration. Examples of reasons for this may include (but are not limited to): 

1. A significant change in health circumstances that would drastically change the Moot experience for the you
2. A significant change in personal circumstances that mean that attending the Moot is no longer feasible 

Requests for refunds should be completed as part of the withdrawal request form. 

We may not be able to provide a full refund of any monies paid to date based on when a refund request is made. We will only ever refund event fees that have not yet been spent or committed or that we can cancel without incurring any additional liability. 

Yes, we are advising all members of the contingent to travel using a passport. You need to make sure there is at least six months left on your passport at the point of travel to the Moot. It takes around three weeks to renew or replace a passport online, however it may take longer for a first adult passport. The cost is around £85.00. More information is available at www.gov.uk/apply-renew-passport. 

From 1 January 2021, the European Health Insurance Card (EHIC) is being replaced with the UK Global Health Insurance Card (GHIC) for all EU countries. There’s no need to replace an existing EHIC that’s still in date with a new GHIC until it expires. Therefore if you have an EHIC card and it is in date during the Moot, then it will still be valid and you don’t need to do anything.  

If your existing card expires before the Moot or you don’t have one, you can apply for one for free via the NHS website below. There is no cost for these cards. 

www.nhs.uk/using-the-nhs/healthcare-abroad/apply-for-a-free-uk-global-health-insurance-card-ghic  

We’re currently working closely with our travel partners to confirm arrangements for this, but as part of our sustainability objective we are focused on the most eco-friendly journey possible. As you’ll no doubt be aware, the travel industry has been and continues to be massively impacted by the ongoing coronavirus pandemic - making booking travel more complicated than usual. In addition, Ireland is coming out of lockdown slower than the UK.

We’ll be able to let you know exact details before you have to commit and pay your travel add-on deposit, which will now be taken in August 2021 instead of June 2021.

We’ve been advised by the organisers that there is no parking for participants or IST at Basecamp. As a UK Contingent we are looking into potential options for offsite parking, however are unable to guarantee anything at this point. 

Unfortunately additional tours will not be offered by Travel Places on this occasion.

Yes, we’ll communicate details about exact entry points nearer the time.

Yes, at the moment that’s just an indicator so we can get a rough idea of who would like to take up each add on. Once we have more details you’ll be able to confirm for definite and pay your deposit to secure. 

The regional facebook groups are a great way to get to know fellow contingent members in your area or region. We also hope there’ll be an opportunity to meet up face to face in regions when it’s safe to do so, however this is to be confirmed. 

There is a Facebook group for each Scouting Region in England, plus groups for the nations and BSO/Branches.

We’re currently working on a template you can use and edit and will upload to the Resources page of the website soon. 

Drop us an email on moot@scouts.org.uk 

We are now able to confirm that the trails element of the Moot will count and can be used for the residential section of the Queen’s Scout Award and DofE Gold award.

As a participant you don’t need to complete any training modules. However if your over 18 we’d always recommend keeping your mandatory training up to date. It’s super easy to do and all online. You can find out more on the Getting started training webpage.

You don’t need to complete a visits abroad form, this will be covered by us as a contingent.

More than ever, the UK Contingent has been very open about our objectives. These are ambitious targets and we need the whole contingent to help us achieve them. One of our objectives is ‘Engaged’ and so we are hoping that all contingent members will help spread knowledge and understanding of the Moot with their sections – whether running a ‘Moot at Home’/’Moot Online’ activity or helping their local community to fundraise. 

Yes, but this will be nearer the time of the Moot.

We aren't able to confirm exact dates at the moment, but the Contingent Timeline page of our website has approximate dates and information on events/key dates leading to the Moot.

The Buddy System is an opportunity to be paired up with a fellow UK Contingent member. We’ll match contingent members who are new to international Scouting and maybe who have never been to a Moot before with a member who is an experienced international Scouter/Guider, and vice versa! It’s a chance to get to know a fellow contingent member, ask and answer questions about the Moot and hopefully form a friendship that can support you through your Moot journey (and maybe beyond!)

To take part, there's a simple application form to complete which has been sent out via email to all contingent members.

The application asks a series of questions designed to find out a bit about you and what you’d like to get from having a Buddy. We ask about your gender, age, interests and experience so that we can use this information to match you to a Buddy that hopefully suits you.

Once you have been matched, we will give your email address to your Buddy, and they will be given yours. It will then be up to you and your Buddy to decide how you want to proceed – you can choose how you would like to keep in touch and how often.

No! This is entirely optional – you don’t need to take part unless you want to. But we think it's a great way to make new friends and support one an other within the contingent. 

No. Our Buddy System is only for UK Contingent members, and is entirely separate from the Irish organisers who are responsible for patrol and tribe allocations at the Moot. See the 'At the Moot' FAQ's for more about patrol allocations. You will however get to meet them at our Briefing Weekend and you'll no doubt bump into them at the Moot to share stories.

Applications will be open for one month, and will close on Sunday 30th May 2021. We’re only keeping applications open for a month so that we can match people up as soon as possible. Once applications close, we will begin to match up Buddies, and hope to be able to let you know your match by the end of May.

If there is further interest, we will run a second round of applications for anyone who missed out the first time.

Every member of the contingent will receive:

• x2 UK Contingent Neckers/Scarfs 
• x2 UK Contingent Badges 
• x1 UK Contingent Eco T-Shirt 

We plan to have a range of additional UK Contingent clothing and kit available to purchase directly from Scout Shops. Watch this space! 

Great question. This is something the Contingent Management Team are currently looking into. Watch this space. 

We will be providing a full kit list closer to the event, but some essential items to start thinking about are a rucksack to carry all your things in, a tent, sleeping bag and roll mat and waterproof clothing.

The only compulsory uniform item is your Scout/Guide Shirt. We will provide you with two contingent neckers, two contingent badges and a casual contingent t-shirt. 

The kit you will receive as part of your base fee will be UK Contingent branded. Also the additional kit offered via Scout Store will also be UK branded. We don’t have any plans to create nation specific kit or clothing, as we’re one UK Contingent.

Whilst we can’t endorse a specific brand of equipment, we’d advise spending some time looking at what suits you as an individual in terms of comfort, budget and likely future use. There's also always the option of borrowing kit from family and friends to help with your budget, but also from a sustainability perspective. We’ve also included some useful links below on choosing kit:

www.dofe.org/shopping/dofe-recommended-kit
members.scouts.org.uk/supportresources/4738

Yes, there will be a range of UKC branded additional kit (i.e hoodies/water bottles/caps etc) available from Scout Store in the future for people to purchase directly. 

Yes, additional badges will be available from Scout Store.

Yes, please send them to moot@scouts.org.uk for approval. 

For previous Moot’s, participants have been able to select a preferred trail in advance. We believe a grading system will be put in place which will depict the level of adventure, culture, community and nature in each trail to help participants decide the type of trail that best suits their interests, needs and abilities.

No, your base fee covers the main Moot event its self which includes the trial. There are no additional costs for different types of trails. 

Participants and IST on the Trail programme at the Moot 2022 will be expected to cook for themselves. Patrols and IST will be provided with patrol boxes, dining shelters and seating. Food will be delivered directly to your trail campsite ready for your Patrol/Tribe to cook and serve. Arrangements for IST catering at Basecamp is to be confirmed. 

The organisers of the World Scout Moot will be responsible for the allocation of participants to patrols, mixing Scouts from around the world together. We believe you’ll know who is in your patrol before the event and possibly be able to communicate digitally before you head to Ireland. 

For previous Moots, participants have been able to pick a ‘buddy’ to be in the same patrol with. We anticipate this will be the same case for Ireland, but we’re waiting to hear exact arrangements for 2022 from the organisers before fully confirming this.

Yes, you’ll need to carry all of your equipment on a number of occasions throughout the event. You should try and fit everything into your rucksack for ease.  

Yes, following WOSM guidelines the World Scout Moot is a dry event with no alcohol to be consumed. The UK Contingent pre-event will also be a dry event. 

When you complete your registration you’ll be asked to let us know of any additional needs or requirements. Please complete this with as much detail as you can. One of our team will then be in touch with next steps over the coming months. If anything changes, you can always go back and update your account in Aventri.

We don’t have an exact answer to this at the moment, however from previous events IST have been able to submit a preference of job allocation from a catalogue, sometimes with a 1st, 2nd and 3rd choice. This normally takes place a few months before the event, but as we receive the latest information from the organisers we will keep you up to date. 

The Base Camp site at Malahide Castle is very accessible, and is essentially an open park so nice and flat. In terms of the trails, we will work with the organisers to ensure all accessible needs are met. Make sure you’ve let us know about any needs through your registration.

The exact programme hasn’t been confirmed by the organisers just yet, but we would think so yes.

Currently we don’t believe that a COVID-19 vaccination will be required to attend the Moot. However, this is under constant review by the organisers and may change – particularly if UK or Irish government travel guidelines change.