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Volunteering at Scouts is changing to help us reach more young people

Volunteering is changing to help us reach more young people

Volunteering is changing at Scouts. Read more

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6. Project Planning Outline

6. Project Planning Outline

1. Initial Planning

  • Identify Aims and Objectives
  • Identify potential projects and partners
  • Collect information
  • Identify resources
  • Discuss with International Office
  • Preparatory visits
  • Produce preliminary information
  • Obtain permission/approval in principle

2. Organisation

  • Define responsibilities and structure
  • Produce leaflets/brochure
  • Launch event
  • Define task groups
  • Complete Travel Abroad Form (at least 9 months in advance)
  • Register with FCO LOCATE system
  • Appoint and brief home contact

3. Fundraising and Finance

  • Organise events
  • Marketing/Publicity
  • Grant applications
  • Prepare "shopping list" for donated equipment
  • Establish & monitor budget
  • Financial arrangements (accounts, transfers, payments)
  • Sales (badges etc.)

4. Training

  • Plan briefing/training events
  • Skill training (if required) First Aid
  • Cultural and Development issues
  • Team building
  • Involve others in join-in programme/activities

5. Project Logistics

  • Materials & Equipment
  • Technical plans for project
  • Shipment of equipment
  • Customs clearances
  • Appropriate safety equipment (e.g. boots, goggles, gloves, hard hats)

6. Expedition Logistics

  • Transport and travel
  • Visas, passports and permits (e.g. film, work)
  • Insurance
  • Accommodation
  • Water and sanitation
  • Catering
  • Food supplies
  • Contingency and emergency plans
  • Personal equipment list
  • Valuables list/photocopy passports & visas
  • Advance and rear parties

7. Communications and Liaison

  • International Office
  • Overseas Scout Association
  • Other Overseas partners
  • Advisers within the UK
  • Scout Groups/Districts/County
  • Foreign & Commonwealth Office
  • British Embassy/High Commission in Host Nation
  • Host nations Embassy/High Commission in UK
  • Overseas Government and local authorities
  • Parents
  • Sponsors
  • Media

8. Medical

  • Equipment
  • Personnel
  • Vaccination programme
  • Anti-malarial precautions
  • Safe Bags
  • Emergency planning
  • Local Hospitals
  • Flying Doctors
  • Personal examinations/fitness
  • Permission forms and medical histories,
  • Advice and training in tropical illnesses,

9. Post Expedition

  • Initial Report
  • Evaluation
  • Final Report
  • Report back/presentation
  • Thank/recognise supporters and sponsors
  • Finalise accounts
  • Maintain links