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How to run an adult talk

Spread the message about Scouts to potential volunteers

You will need:

  • A laptop with the PowerPoint presentation and films saved on it
  • A projector
  • An extension lead
  • A screen or clean, pale wall/backdrop
  • A contact sheet
  • Pens
  • Drinks/snacks

You might also want to bring:

  • Section parent guides
  • Yellow and purple cards
  • Safe Scouting guides
  • Training module leaflets
  • Adult information forms
  • Trustee leaflets
  • A vacancy board with opportunities displayed
  • Family surveys

When you arrive at the venue:

  • Set up the PowerPoint before adults arrive (with the welcome slide on screen)
  • Set up the films ready to play on the laptop at appropriate times
  • Set out chairs
  • Make sure drinks and snacks are available for parents when they arrive
  • Lay out resources on a table

Sample session plan

Welcome everyone

  • Thanking them for coming
  • Explain what to expect from the talk
  • Introduce the team

Set the scene

  • Play a short video like Nat’s story, Ted’s story or Paths
  • Ask some questions, tailored to your audience – if you’re running your talk at an open evening for a new section, you might ask people whether they and their young people have had fun so far. At an AGM, you might talk about what the group has achieved that year and what opportunities are available for other people to get involved.

Bust some myths

  • Talk about tasks, not titles or roles
  • Explain that flexible volunteering is an option, with volunteers giving as much or as little time as they like – for example, you could remind people that the Beaver section runs for an hour, which is unlikely to give adults enough time to dash home and make a cup of tea – why not stay and have some fun too?
  • Explain everyone has something to offer and to gain from Scouts – and that not all opportunities involve wearing uniform or working with young people directly
  • Show them the vacancy board and talk through options

Chat through the support available and next steps

  • Explain the next stages and what support will be available – this could include a meeting the following week to go into volunteering in more depth with adults who’ve shown an interest, or starting the DBS process,  depending on the circumstances
  • Explain how the four week challenge works and invite interested adults into an existing section to see what Scouts is all about
  • You could also plan some taster sessions and explain how that will work

Address questions

  • Give everyone an opportunity to ask questions

Explain what you’d like the adults in the room to do next

Ask them to:

  • Sign up on a contact sheet
  • Speak to the team for more information
  • Check out the resources available
  • Sign up for the four week challenge