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The Constitution of the Scout County

  1. In the absence of an existing formally adopted Constitution to the contrary, the following represents an ideal Constitution and will apply where the circumstances and the support allow.

  2. There may be situations where it is impractical to implement the constitution in full, such as a County comprising large areas of especially difficult terrain and a small population.

  3. All elected and constitutional bodies of The Scout Association at Headquarters, County, and District should have, as full voting members, at least two young people between the age of 18 and 25 years old.

  4. This policy as a matter of good practice, should also be applied to any ad hoc, short or long term working groups or committees.

  5. The County Scout Council sv
    1. The County Scout Council is the electoral body which supports Scouting in the County. It is the body to which the County Executive Committee is accountable.
    2. Membership of the County Scout Council is open to:

      Ex-officio Members
      • County President;
      • County Vice-Presidents;
      • Regional Commissioner;
      • County Chair;
      • County Commissioner;
      • County Secretary;
      • County Treasurer;
      • County Youth Commissioner
      • Deputy County Commissioners;
      • County Scout Active Support Managers;
      • County Training Manager;
      • Assistant County Commissioners;
      • County Scouters;
      • County Skills Instructors;
      • County Advisers;
      • County Administrators;
      • Local Training Managers;
      • District Commissioners;
      • District Youth Commissioners
      • District Chair;
      • District Secretaries;
      • District Treasurers;
      • District Scout Active Support Managers;
      • A representative of the County Troop Leadership Forum, selected from amongst the membership of the Forum;
      • A representative of the County Explorer Scout Forum, selected from amongst the membership of the Forum;
      • A representative of the Scout Network, selected from amongst the membership of the District Scout Networks in the County

        Nominated Members

        • the number of persons nominated annually to the County Scout Council from each of the following categories is decided by the County Scout Council:
        • persons recommended by the County Commissioner in consultation with the County Chair.
        • County Scout Active Support Members nominated by the County Scout Active Support Unit(s).
        • Scouters nominated by District Scout Councils.
        • Explorer Scout Members nominated by District Explorer Scout Meetings.
        • District Scout Network Members nominated by the District Scout Network.

        Co-opted Members

        • the County Scout Council may co-opt members annually. Such co-opted members may include representatives of organisations with whom it is desired to maintain co-operation eg Girlguiding, religious bodies, other youth organisations and Local Education Authorities.
        • Members are nominated by the County Commissioner.
        • the number of members co-opted must not exceed the total of Ex-officio and Nominated Members.
    3. Membership of the County Scout Council ceases upon:

      • the resignation of the member;
      • the dissolution of the Council:
      • the termination of membership by Headquarters following a recommendation by the County Executive Committee.

    4. The County Scout Council must hold an Annual General Meeting within six months of the financial year end to:
      • receive and consider the Annual Report of the County Executive Committee, including the annual statement of accounts;
      • approve the County Commissioner’s nomination of the County Chair and nominated members of the County Executive Committee;
      • elect a County Secretary unless the County Secretary is employed by the County Executive Committee;
      • elect a County Treasurer;
      • elect certain members of the County Executive Committee;
      • if appropriate, elect a representative(s) of the County Scout Council to serve as Nominated Members of the Council of The Scout Association;
      • if appropriate, elect a representative of the County Scout Council to serve as Nominated Youth Member on the Council of The Scout Association;
      • appoint an auditor or independent examiner or scrutineer as required.
  6. The County Executive Committee sv

    1. The Executive Committee exists to support the County Commissioner in meeting the responsibilities of their appointment.
    2. Members of the Executive Committee must act collectively as charity Trustees of the Scout County, and in the best interests of its members to:sv
      • Comply with the Policy, Organisation and Rules of The Scout Association
      • Protect and maintain any property and equipment owned by and/or used by the County
      • Manage the County finances.
      • Provide insurance for people, property and equipment.
      • Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
      • Promote and support the development of Scouting in the local area.
      • Manage and implement the Safety Policy locally.
      • Ensure that a positive image of Scouting exists in the local community.
      • Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-committees.
      • Ensure that Young People are meaningfully involved in decision making at all levels within the County.
      • The opening, closure and amalgamation of Districts, the County Scout Network and Scout Active Support Units in the County as necessary.
      • Appoint and manage the operation of an Appointments Advisory Committee, including appointing an Appointments Committee Chair to lead it.


        The Executive Committee must also:
      • Appoint Administrators, Advisers, and Co-opted members of the Executive Committee
      • Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer.
      • Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with National Headquarters and if a registered charity, to submit them to the appropriate charity regulator. (See Rule 13.3)

        The Executive Committee must also:
      • Maintain confidentiality with regard to appropriate Executive Committee business.
      • Where staff are employed, act as a responsible employer in accordance with Scouting’s values and relevant legislation.
      • Ensure line management responsibilities for employed staff are clearly established and communicated.
    3. The County Executive Committee consists of:sv

      Ex-officio members
      • County Chair;
      • County Commissioner;
      • County Youth Commissioner
      • County Secretary;
      • County Treasurer.

        Elected members
      • members of the County Scout Council elected at the County Annual General Meeting,
      • these should normally be four to six in number,
      • the actual number must be the subject of a resolution by the County Scout Council.

        Nominated members
      • persons nominated by the County Commissioner in consultation with the County Chair,
      • the nominations must be approved at the County Annual General Meeting,
      • persons nominated need not be members of the County Scout Council and their number must not exceed that of the elected members.

        Co-opted members
      • persons co-opted annually by the County Executive Committee,
      • the number of co-opted members must not exceed the number of members who may be elected.

        Right of Attendance
      • the Regional Commissioner in England; and Wales; or Chief Commissioner in Scotland and Northern Ireland; or the International Commissioner in the case of British Scouts Overseas has the right of attendance at meetings of the County Executive Committee.

        Invited to attend
      • the County’s Nominated Member(s) on the Council of The Scout Association*,
      • the County’s Nominated Youth Representative on the Council of The Scout Association*,
    4. Additional Requirements for sub-Committees:
      • sub-Committees consist of members nominated by the Committee.
      • the County Commissioner and the County Chair will be ex-officio members of any subCommittee of the County Executive Committee.
      • any fundraising committee must include at least two members of the County Executive Committee. No County Scouter should serve on such a fundraising sub-Committee.
    5. Additional Requirements for Charity Trustees:sv
      • All ex-officio, elected, nominated and co-opted members of the County Executive Committee are Charity Trustees of the Scout County
      • Only persons aged 18 and over may be full voting members of the County Executive Committee because of their status as Charity Trustees (however the views of young people in the County must be taken into consideration).
      • Certain people are disqualified from being Charity Trustees by virtue of the Charities Acts. (See rule 13.1)
      • Charity Trustees are responsible for ensuring compliance with all relevant legislation including the Data Protection Act 2018.
      • Some Counties may also need to register as a charity. (See Rule 13.3).sv
  7. This rule is left intentionally blank

  8. Conduct of Meetings in the Scout County sv

    1. In meetings of the County Scout Council and the County Executive Committee only the members specified may vote.
    2. Decisions are made by a majority of votes of those present at the meeting. In the event of an equal number of votes being cast on either side in any issue the chair does not have a casting vote and the matter is taken not to have been carried.
    3. The County Scout Council must make a resolution defining a quorum for meetings of the Council and the County Executive Committee and its sub-Committees.