The Constitution of the Scout District
- In the absence of an existing formally adopted Constitution to the contrary, the following represents an ideal Constitution and will apply where the circumstances and the support allow.
- There may be situations where it is impractical to implement the constitution in full, such as a District comprising large areas of especially difficult terrain and a small population.
- All elected and constitutional bodies of The Scout Association at Headquarters, County, and District should have, as full voting members, at least two young people between the age of 18 and 25 years old.
- This policy as a matter of good practice, should also be applied to any ad hoc, short or long term working groups or committees.
e. The District Scout Council sv
- The District Scout Council is the electoral body, which supports Scouting in the District. It is the body to which the District Executive Committee is accountable.
- Membership of the District Scout Council is open to:
- District and Group Active Support Managers
- Section Assistants;
- Skills Instructors;
- all Explorer Scouts;
- all members of the District Scout Network;
- A representative of the Troop Leadership Forum, selected from amongst the membership of the Forum;
- Representatives of each District Explorer Scout Unit, selected from amongst the membership of each Explorer Scout Unit;
- A representative of the District Scout Network, selected from amongst the membership of District Scout Network
- Members and Associate Members of the Movement registered in the Scout District and including Members of District Scout Active Support Units;
- all parents of Explorer Scouts;
- persons elected or reselected annually by the District Scout Council on the recommendation of the District Commissioner and the District Executive Committee;
- the County Commissioner and County Chair are ex-officio members of the District Scout Council.
- Membership of the District Scout Council ceases upon:
- the resignation of the member;
- the dissolution of the Council;
- the termination of membership by Headquarters following a recommendation by the County Executive Committee.
- The District Scout Council must hold an Annual General Meeting within six months of the financial year end to:
- receive and consider the Annual Report of the District Executive Committee, including the annual statement of accounts;
- approve the District Commissioner’s nomination of the District Chair and nominate
- members of the District Executive Committee;
- elect a District Secretary unless the District Secretary is employed by the District Executive Committee;
- elect a District Treasurer;
- elect certain members of the District Executive Committee;
- elect Group Scouters to represent the District on the County Scout Council;
- appoint an auditor or independent examiner or scrutineer as required.
f. The District Executive Committee sv
- The Executive Committee exists to support the District Commissioner in meeting the responsibilities of their appointment.
- Members of the Executive Committee must act collectively as charity Trustees of the Scout District, and in the best interests of its members to: sv
- Comply with the Policy, Organisation and Rules of The Scout Association.
- Protect and maintain any property and equipment owned by and/or used by the District.
- Manage the District finances.
- Provide insurance for people, property and equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
- Promote and support the development of Scouting in the local area.
- Manage and implement the Safety Policy locally.
- Ensure that a positive image of Scouting exists in the local community.
- Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees.
- Ensure that Young People are meaningfully involved in decision making at all levels within the District.
- The opening, closure and amalgamation of Groups, Explorer Scout Units, Scout Network and Scout Active Support Units in the District as necessary.
- Appoint and manage the operation of an Appointments Advisory Committee, including appointing an Appointments Committee Chair to lead it.
- Supervising the administration of Groups, particularly in relation to finance and the trusteeship of property.
The Executive Committee must also:
- Appoint Administrators, Advisers, and Co-opted members of the Executive Committee.
- Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer.
- Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with the County Executive Committee; and if a registered charity, to submit them to the appropriate charity regulator. (See Rule 13.3).
- Maintain confidentiality with regard to appropriate Executive Committee business.
- Where staff are employed, act as a responsible employer in accordance with Scouting’s values and relevant legislation.
- Ensure line management responsibilities for employed staff are clearly established and communicated.
iii. The District Executive Committee consists of: sv
- The District Chair;
- The District Commissioner;
- The District Youth Commissioner;
- The District Secretary;
- The District Treasurer;
- The District Explorer Scout Commissioner
- The District Scout Network Commissioner
- persons elected at the District Annual General Meeting.
- these should normally be four to six in number.
- the actual number must be the subject of a resolution by the District Scout Council.
- persons nominated by the District Commissioner.
- the nominations must be approved at the District Annual General Meeting.
- persons nominated need not be members of the District Scout Council and their number must not exceed that of the elected members.
- persons co-opted annually by the District Executive Committee.
- the number of co-opted members must not exceed the number of members who may be elected.
Right of Attendance
- The County Commissioner and the County Chair have the right of attendance at meetings of the District Executive Committee.
iv. Additional Requirements for sub-Committees:
- sub-Committees consist of members nominated by the Committee.
- The District Commissioner and the District Chair will be ex-officio members of any subcommittee of the District Executive Committee.
- Any fundraising committee must include at least two members of the District Executive Committee No Section Leader or Assistant Leader should serve on such a fundraising subcommittee.
v. Additional Requirements for Charity Trustees: sv
- All ex-officio, elected, nominated and co-opted members of the District Executive Committee are Charity Trustees of the Scout District.
- Only persons aged 18 and over may be full voting members of the District Executive Committee because of their status as Charity Trustees (however the views of young people in the District must be taken into consideration).
- Certain people are disqualified from being Charity Trustees by virtue of the Charities Acts. (See rule 13.1)
Charity Trustees are responsible for ensuring compliance with all relevant legislation including the Data Protection Act 2018.
g. This rule is left intentionally blank
h. The District Team Meeting
- The District Team, comprising the District Youth Commissioner, Deputy District Commissioners, Explorer Scout Commissioner, Scout Network Commissioner, all Assistant District Commissioners, District Scouters and District Scout Active Support Managers, meet as frequently
as necessary under the chairship of the District Commissioner.
- The purpose of the District Team Meeting is to:
- review the progress, standards and effectiveness of programmes of Groups, Explorer Scout Units and District Scout Network in the District;
- plan a programme of visits to Scout Groups, Explorer Scout Units and District Scout Network;
- give support and encouragement to Leaders;
- plan the support of adults undertaking Adult Training;
- plan any programme of District events deemed to be necessary to supplement Scouting in the Groups, Explorer Scout Units and District Scout Network;
- secure the support of District Scout Active Support Units in the work of the District;
- keep the District Executive Committee advised of the financial requirements of the training programme in the District, including Explorer Scout Units and District Scout Network;
i. Conduct of Meetings in the Scout District sv
- In meetings of the District Scout Council and the District Executive Committee only the members specified may vote.
- Decisions are made by a majority of votes of those present at the meeting. In the event of an equal number of votes being cast on either side in any issue the chair does not have a casting vote and the matter is taken not to have been carried.
- The District Scout Council must make a resolution defining a quorum for meetings of the Council and the District Executive Committee and its sub-Committees.