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Administrators and Advisers

  1. The Group Chair and the Group Scout Leader must be able to work in partnership.

  2. To assist the formation of this partnership the Group Chair is nominated by the Group Scout Leader. The appointment may not be held by a Leader, Manager or Supporter where that could lead to any real or potential conflict of interest within the charity or directly related charities. For example, a Section Leader should not be the Group Chair in the same Scout Group or a District Chair, but could be a Group Chair in a different Scout Group (subject to having the time and skill to undertake both roles).

  3. The appointment of the Group Chair is approved by the Group Scout Council at its Annual General Meeting.

  4. Every effort should be made to find a Group Chair. Only in extreme circumstances may the Group Scout Leader act as Group Chair for a short period.

  5. The Group Secretary and Group Treasurer are elected by the Group Scout Council at the Annual General Meeting every year. Neither role may be held by a Leader, Manager or Supporter where that could lead to any real or potential conflict of interest within the charity or directly related charities. For example, a Section Leader should not be the Group Treasurer in the same Scout Group or a District treasurer but could be Group Treasurer in a different Scout Group (subject to having the time and skill to undertake both roles).

  6. No individual should hold more than one of the appointments of Group Chair, Secretary or Treasurer of the same Executive Committee. Neither can these appointments be combined in anyway.

  7. Other Administrators and Advisers may be appointed by the Group Executive Committee with the approval of the Group Scout Leader as per POR: The Appointment Process.

  8. Administrators and Advisers appointments may be terminated by:
    • the resignation of the holder;
    • the unanimous resolution of all other members of the Group Executive Committee;
    • the expiry of the period of the appointment;
    • confirmation by Headquarters of the termination of the appointment in the event of the cancellation of the registration of the Group.
  9. The appointment and termination of all Group Administrators and Advisers appointments must be reported to the District Secretary who should maintain a record of such appointments.