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Working with OSM

The data sharing pilot project

Our Partnership with OSM

We’re very excited to announce how the first phase of our partnership between The Scouts and Online Scout Manager (OSM).

Most Scout Groups have been using Online Scout Manager for years so they will already be aware of the benefits it brings at a local level – volunteers frequently tell us that OSM has helped them deliver better programmes and open up more sections.. you may be aware that Online Scout Manager is used by other similar national associations around the world (e.g. Scouts, Guiding, Boys’ Brigade, Girls’ Brigade etc). Volunteers in those associations see all of the benefits of the OSM that you receive, and they also receive many other benefits as OSM is their official system. For example, manual processes such as the census are fully automated.

Read our blog about the partnership.

This first project together will explore two areas:

For Groups that opt-in:

  • The safeguarding team may access specific personal details (name/DOB/contact details) of members in OSM as a last resort if the information cannot be obtained through the usual channels or in the event of an emergency. This is only accessible by the safeguarding team, used to protect children, and their access will be logged within OSM's audit trail for you to see.

  • Gaining important real time insights into Scouting nationally that we can use to improve the support provided for local Scout Groups and increase external funding of Scouting. Authorised staff at The Scouts will be looking at anonymous data in OSM, which is not personally identifiable. This will be general membership data (numbers, ages, postcodes, genders, groups) to report on national trends and not at
    local group level.

Learn more about how the partnership will work.

The benefits of opting-in

Volunteer Sponsor of the Digital Transformation Programme, Andrew Sutherland, explains how closer links with OSM (and secure data sharing) will help us to keep members safe, grow the movement, and reduce admin for our volunteers. Read Andrew's blog.

How to opt-in

As a data controller yourself, it’s up to you to opt-in to this pilot through OSM. We strongly recommend that Groups consent to this as it’ll allow us to form a permanent partnership with OSM to provide benefits to you and most importantly, to help us keep children safe.

The arrangement from local Scout Groups will be acknowledged within the OSM platform itself with the ability to accept or reject the data sharing. In order to ensure local Scout Groups are fully informed of this proposed arrangement and know what is required to achieve this, we have created the below checklist of activities that should be completed:

OSM Data Sharing Project Webinar

Find out about what we're working on with Online Scout Manager (OSM) by watching the recording of our webinar. 

Watch the webinar


Groups will need to opt-in to being part of the pilot - we hope everyone will consent so that we can move to a more permanent partnership that will allow even more out-the-box functionality to be enabled in OSM to help Scouting at all levels.

Find out more information about Online Scout Manager.

Log-in and opt-in