Keeping a good organisation of files is a must when using digital technology well. You may not think about files that often, but without organised folders, later finding files becomes very difficult!
Understanding file extensions
Learn about all the different file extensions that exist, as well as how to work out what they mean in this E-Learning module from GCF Global.
Start the Module Feedback Code: 16A-1
Microsoft Office Excel
Learn how to create, save, open and close a spreadsheet in this article written by GCF Global.
Read the article Feedback Code: 16B-1
Microsoft Office Word
Learn more about saving and sharing documents in this article by GCF Global.
Read the article Feedback Code: 16C-1
Not sure what zip files are? Read this handy guide from GCF Global that tells you what a zip file is and how to work with one.
Read the article Feedback Code: 16D-1
*Also found in Data and Documents
Spreadsheets are a great way of sorting, storing and organising data. There are so many uses for spreadsheets. Below you'll find a few different e-learning modules.
Learn My Way have produced a module on Creating Spreadsheets
"In this course you will learn how to use a spreadsheet to make working with numbers easier. The course will show you how to enter text and numbers to record information and make a home budget."
Start the Module Feedback Code: 09A-2
GCF Global have a tutorial that guides you in using different versions of Excel. Excel is one of the most popular Spreadsheet software available.
"Use these tutorials to learn more about organizing and calculating data."
Start the Tutorial Feedback Code: 09B-2
*There are so many uses for spreadsheets that this skill appears also in: Planning your Programme Digitally and Data and Documents.
When writing content online you need to understand what you can and can't write in public and private spaces. This is both required to keep data safe and has the potential to raise safeguarding concerns if information is posted in the public domain which should have been kept private. Have a read of this article which discusses public and private spaces on social media.
Read Article Feedback Code: 17A-1
*An important skill, you'll also find in: Digital Meetings and Training, Data and Documents and Getting the Word Out
Working together makes life easier. We can share the workload and use each others' ideas. Sometimes you'll be given access to a specific collaboration tool, but sometimes you'll need to choose yourself. We've listed an article to help you choose and then help getting started using three of the most popular packages.
Choosing your platform
If you need to choose what package to use, cnet has a detailed overview of some of them and their benefits and features.
Read the Article Feedback Code: 12A-2
Now that you've found out a bit more about what platform to use, we've listed the three most popular and linked to their help websites to get you started.
A popular choice, you can log in with your personal Gmail account, or a managed G-Suite account provided free by your Group/District. Google Drive allows you to share documents and collaborate in real time on files.
Drive Cheat Sheet Feedback Code: 12B-2
G-Suite Learning Center Feedback Code: 12C-2
Around for a while, Dropbox is a native file storage base. Even better, it integrates with OSM!
How to use Dropbox Feedback Code: 12D-2
Sharing on Dropbox Feedback Code: 12F-2
Part of the Microsoft 365 package, you may have access to this provided by your Group/District, but you can also set up personal accounts. Collaborate in real time on documents and view shared storage.
OneDrive Video Training Feedback Code: 12G-2
OneDrive on your PC Feedback Code: 12H-2
*We like working together - you'll find this skill in: Planning your Programme Digitally, Digital Meetings and Training, Data and Documents and Working Together too.
We have all faced the situation where you type up a document then your computer crashes, losing all of that valuable work. This shouldn't happen, in this world of the internet being everywhere, there are so many options to backup your data.
How to backup data on the cloud
In this module from Learn My Way, you will find out how to save a backup of the information on your device to the cloud and how to reset your device if you need to.
Start Module Feedback Code: 18A-1
Read this step-by-step guide to saving your files from Digital Unite to ensure that files survive even if your computer doesn’t.
Read Guide Feedback Code: 18B-1
*You'll also find this skill in Data and Documents.
Facing issues with a slow or freezing computer? Don't know where to turn? Below are some helpful links with advice on what to do.
Do you know what to do if your screen goes blank? What if you can't seem to close an application, or can't hear any sound from your speakers? Whenever you have a problem with your computer, don't panic! There are many basic troubleshooting techniques you can use to fix issues like this. In this lesson from GCF Global, we'll show you some simple things to try when troubleshooting, as well as how to solve common problems you may encounter.
Start Module Feedback Code: 19A-1
Computers can freeze or ‘hang’ for a variety of reasons, find out what to do next, read this guide from Digital Unite to find out more.
Read Guide Feedback Code: 19B-1
If your computer is increasingly slow, this guide by Digital Unite has suggestions for ways you can free up space and help your computer run faster.
Read Guide Feedback Code: 19C-1
*Things can go wrong anytime... You'll also find this skill in Digital Meetings and Training and Data and Documents.
Keeping data safe and secure is an integral part of a modern digital world. GDPR legislation further supports this. The following two e-learning modules by other organisations will help you to further your understanding of this topic.
In this training by our friends at Girlguiding they cover what you need to know about keeping information safe and data protection legislation in the UK.
Start e-learning Feedback Code: 13A-1
Macmillan Cancer Support
This training for volunteers will take you through everything you need to know and do to collect, store, share, manage and destroy information in the right way, it was created by Macmillan Cancer support.
Start e-learning Feedback Code: 13B-1
*This is an important skill, you'll also find in: Planning Events and Activities, Data and Documents.
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