Data and Documents
It's really important to be able to find what you need quickly! One easy way to do this is by searching on the Scouts website. You can do this by using the search functionality, identified by the magnifying glass in the top right corner. Social media sites like Facebook allows you to search previous posts, it's worthwhile checking this before posting a question to avoid repeat questions. If you still can't find what you need, the best next step is to look on a search engine such as Google.
Using Search Engines
You'll find some e-learning from Learn My Way helping you to Use Search Engines
"In this course you will learn how to search for things on the internet using search engines such as Google. The course covers how to search for websites, using bookmarks and saving images and other files."
Start the Module Feedback Code: 08A-4
To get more out of search engines, there are some tips and tricks that you can use. GCF Global shows you how to Search Better using Google.
"Learn tips and tricks for using search engines more effectively"
Start the Module Feedback Code: 08B-4
*There's always something that we need to search for; you'll also find this skill in: Planning your Programme Digitally, Planning Events and Activities and Digital Meetings and Training.
Spreadsheets are a great way of sorting, storing and organising data. There are so many uses for spreadsheets. Below you'll find a few different e-learning modules.
Learn My Way have produced a module on Creating Spreadsheets
"In this course you will learn how to use a spreadsheet to make working with numbers easier. The course will show you how to enter text and numbers to record information and make a home budget."
Start the Module Feedback Code: 09A-3
GCF Global have a tutorial that guides you in using different versions of Excel. Excel is one of the most popular Spreadsheet software available.
"Use these tutorials to learn more about organizing and calculating data."
Start the Tutorial Feedback Code: 09A-3
*There are so many uses for spreadsheets that this skill appears also in: Planning your Programme Digitally and Digital Finance.
These days we use apps for pretty much everything we do, passing endless amounts of data to them. To keep this data safe and ensuring you benefit from the latest features apps must be kept up to date. Below are a few guides to help you update your apps.
Why Update your apps?
Do your apps sometimes not work correctly or want to best protect yourself against hacking or malicious use of your data? Make sure they are always kept up to date, to find out why this is so important, read this article by Techno Buzz.
Read Article Feedback Code: 25A-1
Do you own a Samsung, Huawei, Oppo or another Android phone? Want to know how to keep your apps up to date? Google has produced this guide to take you through the process.
Read Article Feedback Code: 25B-1
iPhone, iPad or iPod device
Do you own an iPhone, iPad or iPod, and want to know how to update your apps? Fear no more Apple have produced this handy guide taking you through the process of updating your Apple device apps.
Read Article Feedback Code: 25C-1
Working together makes life easier. We can share the workload and use each others' ideas. Sometimes you'll be given access to a specific collaboration tool, but sometimes you'll need to choose yourself. We've listed an article to help you choose and then help getting started using three of the most popular packages.
Choosing your platform
If you need to choose what package to use, cnet has a detailed overview of some of them and their benefits and features.
Read the Article Feedback Code: 12A-4
Now that you've found out a bit more about what platform to use, we've listed the three most popular and linked to their help websites to get you started.
A popular choice, you can log in with your personal Gmail account, or a managed G-Suite account provided free by your Group/District. Google Drive allows you to share documents and collaborate in real time on files.
Drive Cheat Sheet Feedback Code: 12B-4
G-Suite Learning Center Feedback Code: 12C-4
Around for a while, Dropbox is a native file storage base. Even better, it integrates with OSM!
How to use Dropbox Feedback Code: 12D-4
Sharing on Dropbox Feedback Code: 12F-4
Part of the Microsoft 365 package, you may have access to this provided by your Group/District, but you can also set up personal accounts. Collaborate in real time on documents and view shared storage.
OneDrive Video Training Feedback Code: 12G-4
OneDrive on your PC Feedback Code: 12H-4
*We like working together - you'll find this skill in: Planning your Programme Digitally, Digital Finance, Digital Meetings and Training and Working Together too.
Facing issues with a slow or freezing computer? Don't know where to turn? Below are some helpful links with advice on what to do.
Do you know what to do if your screen goes blank? What if you can't seem to close an application, or can't hear any sound from your speakers? Whenever you have a problem with your computer, don't panic! There are many basic troubleshooting techniques you can use to fix issues like this. In this lesson from GCF Global, we'll show you some simple things to try when troubleshooting, as well as how to solve common problems you may encounter.
Start Module Feedback Code: 19A-3
Computers can freeze or ‘hang’ for a variety of reasons, find out what to do next, read this guide from Digital Unite to find out more.
Read Guide Feedback Code: 19B-3
If your computer is increasingly slow, this guide by Digital Unite has suggestions for ways you can free up space and help your computer run faster.
Read Guide Feedback Code: 19C-3
*Things can go wrong anytime... You'll also find this skill in Digital Finance and Digital Meetings and Training.
When writing content online you need to understand what you can and can't write in public and private spaces. This is both required to keep data safe and has the potential to raise safeguarding concerns if information is posted in the public domain which should have been kept private. Have a read of this article which discusses public and private spaces on social media.
Read Article Feedback Code: 17A-3
*An important skill, you'll also find in: Digital Meetings and Training, Digital Finance and Getting the Word Out
We have all faced the situation where you type up a document then your computer crashes, losing all of that valuable work. This shouldn't happen, in this world of the internet being everywhere, there are so many options to backup your data.
How to backup data on the cloud
In this module from Learn My Way, you will find out how to save a backup of the information on your device to the cloud and how to reset your device if you need to.
Start Module Feedback Code: 18A-2
Read this step-by-step guide to saving your files from Digital Unite to ensure that files survive even if your computer doesn’t.
Read Guide Feedback Code: 18B-2
*You'll also find this skill in Digital Finance.
Has the security of what you do online ever crossed your mind? Do you want to know the best practices for staying safe online? If this is you, you have come to the right place, this guide by Digital Unite takes you through the top tips to staying safe online.
Read the article Feedback Code: 26A-1
Have you ever regretted posting something on social media? Or thought no one will ever look back and see you past tweets in your childhood? Think again. Have a read of these true stories where people’s lives have been turned upside down by them unwillingly posting posts with very bad unintended consequences.
Read the article Feedback Code: 26B-1
Have you ever thought about the consequences of posting those holiday pics or ranted about a bad experience? Probably not, however this can be dangerous, have a read of this article about the implications of what you post online.
Read the article Feedback Code: 26C-1
Keeping a good organisation of files is a must when using digital technology well. You may not think about files that often, but without organised folders, later finding files becomes very difficult!
Understanding file extensions
Learn about all the different file extensions that exist, as well as how to work out what they mean in this E-Learning module from GCF Global.
Start the Module Feedback Code: 16A-2
Microsoft Office Excel
Learn how to create, save, open and close a spreadsheet in this article written by GCF Global.
Read the article Feedback Code: 16B-2
Microsoft Office Word
Learn more about saving and sharing documents in this article by GCF Global.
Read the article Feedback Code: 16C-2
Not sure what zip files are? Read this handy guide from GCF Global that tells you what a zip file is and how to work with one.
Read the article Feedback Code: 16D-2
*Also found in Digital Finance
When writing posts and documents for your group, do you ever think about formatting the text to make it look nicer and easier to read? Have a look at the following links to help you better understand how to improve the design of your writing.
Microsoft Office Word
When typing up a letter or document do you just leave it on the default font and size? Do you want to improve the legibility and aesthetics of a document? You should experiment with using different formatting options, built right into Word. Learn more in this lesson from our friends at GCF Global.
Start Lesson Feedback Code: 27A-1
Do you want to know how to improve your documents to make them stand out and become more readable? Watch this quick four-minute video by LearnMyWay which shows you how to change text size, font, colour and other formatting in Microsoft Word.”
Watch Video Feedback Code: 27B-1
Content for the web
Does your group own a website or do you promote the work you do on social media? Ever thought about the best way to make your content stand out from the crowd? Have a read of this article which goes over the things you should be doing when writing content for the web.
Read Article Feedback Code: 27C-1
*this is an important skill, you'll also find in: Getting the Word Out.
In the modern world we live in data can be part of many everyday activities we do, for example collecting personal data about young people for a camp. It's always important to keep data safe so please read our advice on the steps to ensure you remain GDPR compliant.
Our Advice Feedback Code: 30A-1
Has your GDPR training expired? Or would you like a refresher? You can take the Scouts GDPR training module. It covers the basic information that you need to know in relation to the General Data Protection Regulations, what this means for their role and for Scouting and how to effectively align with it.
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